At a glanceSummarised by Seekless from the posting.
Must have11
Highly organized and proactive
Manage and maintain complex calendar
Coordinate strategic priorities
Prepare materials for meetings and presentations
Strong writing and communication skills
Handle confidential information with integrity and discretion
Coordinate domestic and international travel
Process expense reports and financial documentation
Proactively anticipate needs of SVP and leadership team
Provide guidance and coaching to administrative professionals
Excellent organizational and interpersonal skills
Job Family Group:
Business Support Group
Job Description:
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and executive support to the Senior Vice President (SVP) for Asia Pacific & India Upstream. This role is crucial for ensuring the smooth and efficient operation of the SVP’s office, enabling them to focus on strategic priorities.
Job Responsibilities:
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Manage and maintain the SVP’s complex calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
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Partner closely with the SVP, Business Advisor, and Leadership Team to coordinate strategic priorities and ensure timely execution of commitments.
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Coordinate and prepare materials for meetings, presentations, and conferences, ensuring all necessary documents are accurate and distributed in a timely manner.
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Act as a primary point of contact for internal and external stakeholders, screening calls, emails, and correspondence, and directing inquiries appropriately.
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Handle confidential information, records, and documentation with the highest standards of integrity and discretion.
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Support the preparation of executive briefings, reports, presentations, and other communications, demonstrating strong writing and communication skills.
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Organize and coordinate end-to-end domestic and complex international travel, executive visits, events and organizational meetings.
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Process expense reports, invoices, purchase orders and other financial documentation in accordance with company policies.
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Proactively anticipate the needs of the SVP and the leadership team, identifying and resolving potential issues before they arise.
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Provide guidance, coaching, and informal leadership to administrative professionals across the organization and promote best practice and knowledge sharing within the administrative community
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Contribute to a positive and efficient work environment through excellent organizational and interpersonal skills.