Essential Duties/Responsibilities:
• Responsible for establishing great first impressions.
o Answer the phone and greets visitors to the office; offers beverages and make them
o Assist callers/visitors in reaching their intended Rehmann associate; direct to other
associates or take messages/sends to voicemail as appropriate.
o Receive/send mail, express packages, and coordinate deliveries.
o Coordinate temporary workspaces for inter-office associates, IRS agents, clients, and other
o Maintain the reception area to ensure it is neat, clean and well stocked, including updated
marketing materials, publications, and refreshments.
• Meeting/special event setup and coordination.
o Review resource calendars for upcoming events and coordinate with meeting organizers.
o Prepare meeting space, including technology, seating, and food/beverage needs.
o Maintain the conference rooms to properly ensure they are neat, clean and well stocked.
• Assist with travel arrangements, including but not limited to car rentals and lodging.
• Assist with administrative work, including but not limited to:
o Type correspondence, run and distribute reports and other documents.
o Copy and prepare reports and other documents for distribution to clients and associates.
o Scan and file documents.
o Assist with new associate onboarding responsibilities as directed.
o May order various office supplies.
o Coordinate or assist with functions that are critical to the Firm.
• May support a specific work product or department/practice.