Operations & Executive Assistant
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Before you apply
LocationBellevue, WA, Bellevue, United States
Typefull-time
SeniorityMid
DepartmentOperations
Company size1+ people
PostedSep 16, 2025 · 1y ago
Verified live2d ago
May no longer be actively hiring
Posted by the company on Sep 16, 2025
At a glanceSummarised by Seekless from the posting.
Experience in operations, executive assistance, or internal systems support—ideally at a startup or fast-paced organization
Passion for AI systems, even without hands-on ML experience, and a proven ability to manage complex projects and foster collaboration across multiple teams, including data operations
Comfortable working with modern tools like Notion, Slack, Google or Microsoft Suite, and basic automation platforms (e.g. MS368, n8n)
Proactive and self-motivated, with excellent written communication skills and attention to detail
Ability to adapt quickly, figure things out independently, and contribute to strategic execution
Skills
Notion
Slack
Google Suite
Microsoft Suite
n8n
MS368
About AirSignal
We’re a fast-moving, early-stage company building foundational infrastructure to support growth across functions—from strategy and systems to people and tools. Our team values clarity, ownership, and adaptability, and we’re looking for someone who thrives at the intersection of operations, internal tooling, and research.
Role Overview
We’re looking for an organized, tech-literate Operations & Executive Assistant to help streamline internal systems, support leadership, and drive execution across administrative and strategic projects. You’ll work directly with the CEO to keep things running smoothly—from calendar management to building out internal processes and automation. This is a high-impact, multi-faceted role ideal for someone who’s comfortable with ambiguity and energized by solving problems across functions.
Key Responsibilities
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Provide high-level executive support including calendar management, communications coordination, and internal documentation
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Own operational logistics: scheduling, note-taking, internal policy drafting, onboarding checklists, and cross-functional coordination
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Manage and improve internal systems, including folder structures, automation flows (e.g. using n8n), and access tools (e.g. RBAC, MDM)
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Conduct research to support company decisions, from vendor evaluations to office space cost analyses
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Assist with light GTM tasks such as drafting customer-facing copy or compiling contact lists
Qualifications
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Experience in operations, executive assistance, or internal systems support—ideally at a startup or fast-paced organization
•
Passion for AI systems, even without hands-on ML experience, and a proven ability to manage complex projects and foster collaboration across multiple teams, including data operations
•
Comfortable working with modern tools like Notion, Slack, Google or Microsoft Suite, and basic automation platforms (e.g. MS368, n8n)
•
Proactive and self-motivated, with excellent written communication skills and attention to detail
•
Ability to adapt quickly, figure things out independently, and contribute to strategic execution
Why Join Us?
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Collaborate closely with leadership on high-impact projects that shape internal systems and operational scale
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Work in a flexible, fast-paced environment where autonomy and clarity are valued
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Join a team that invests in its people and building a thoughtful workplace to support their long-term growth