· Partner with the UK and US Transaction Management teams to support transactions from initiation through funding and closing.
· Set up new transactions in deal management systems and trackers, ensuring deal information, key dates and data are entered accurately.
· Maintain transaction trackers and closing checklists so that deliverables, deadlines, and open items remain current.
· Support the internal deal approval process by preparing and tracking deliverables from initiation through approval.
· Support the UK and US Transaction Management teams throughout the closing/funding process, including updating checklists, coordinating documentation and collating signed documents, and assembling closing packages.
· Proactively identify and escalate missing items, inconsistencies, or potential delays to support efficient transaction execution.
· Track the status of due diligence reports and deliverables against the transaction timetable and provide updates on outstanding items.
· Maintain organized due diligence files and supporting documentation within the appropriate data room and folder structures.
· Collect and organize KYC/AML documentation for review by the relevant teams.
· Extract and summarize key information from due diligence reports into standardized templates for the team’s review.
· Proactively identify outstanding due diligence items, missing documentation, or potential timing issues and escalate to UK and US Transaction Management teams for follow-up.
· Provide day-to-day administrative and coordination support to the UK and US Transaction Management teams across multiple active transactions.
· Work with internal operations, finance, compliance and servicing colleagues to gather the information and documents the team needs to advance transactions.
· Schedule internal meetings, prepare meeting notes, and circulate and track action items.
· Assist with responding to internal requests for transaction information, status updates, and supporting documentation.
· Documentation & Reporting
· Prepare regular transaction status updates and pipeline reports for the team.
· Maintain accurate and complete transaction data across deal management systems, trackers, and data rooms, with clear version control.
· Perform completeness checks on transaction and closing documents before they go for review.
· Track post-closing deliverables and support preparation of handoff materials for Portfolio Management and Asset Management teams.
· Maintain standardized trackers, templates and checklists.
· Suggest process improvements to administrative processes and ways of working.
· Maintain process notes and how-to guides for recurring tasks.
· Support the rollout of new templates, tools and processes across the Transaction Management teams.