Executive Coordinator to the VP Administrative Manager
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Before you apply
Salary$47k – $59k
LocationTrinity University Campus
Work modeon-site
Typefull-time
SeniorityMid
Experience3+ yrs
DepartmentVice President for Alumni Relations and Development
Company size1,001–5,000 people
PostedSep 30, 2026 · 1mo ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
Bachelor's degree from a four-year college or university or equivalent experience
Three years of progressively responsible administrative/executive level support experience or seven years of progressively responsible administrative/executive level support experience in lieu of education
Experience as an Office Manager, Administrative Manager, Executive Assistant, or a comparable position
Excellent organizational and time management skills
Ability to meet deadlines
Thorough knowledge of Google Workspace
Demonstrated proficiency in MS Office with advanced knowledge of Word, Excel, and PowerPoint
Demonstrated ability to independently perform the wide range of supervisory, administrative, and technical responsibilities associated with this position
Ability to learn new software quickly
Use and knowledge of word processing programs, online and cloud-based file management systems, and other standard office machines
Independent judgment, specialized knowledge, coordination of office functions, and activities of direct reports
Ability to learn quickly, particularly with internal systems
Effective interpersonal skills
Ability to work effectively in a cross-departmental environment
Effective verbal and written communication skills
Must possess a valid Texas Driver's License and have a good driving history
May not have more than two moving violations in a three-year period
Complies with all Trinity University policies and guidelines
Skills
Google Workspace
MS Office
Word
Excel
PowerPoint
Job Family Group:
Staff
Department/Office:
Vice President for Alumni Relations and Development
Time Type:
Full time
Compensation:
$47,026.82-$58,783.52
Please note, starting salaries are based on factors including internal equity, relevant experience, and education.
Exemption Status:
Exempt
Job Description:
Responsible for supervising the Administrative Specialists team that supports the departments and offices of the Alumni Relations and Development (AR&D) Division. Supports the goals and mission objectives of the AR&D Division and Trinity University. Coordinates calendars, communications, reports, and logistics for the VP Office, while maintaining a professional presence and demeanor supporting the Division’s various internal and external stakeholders. Supports the VP Office’s management of the Advancement Committee of the Board of Trustees. Helps to facilitate positive and collaborative relationships. Serves as an active supportive member to the Senior Staff and will be present for Senior Staff meetings and retreats.
JOB DUTIES
•
Directs, coordinates, and evaluates Administrative Specialists. Carries out supervisory responsibilities in accordance with all policies and applicable laws. Interviews, hires, and trains Administrative Specialists; conducts performance appraisals, counsels, and disciplines Administrative Specialists; addresses complaints and resolves problems. Also supervises student workers.
•
Processes VP and AVP expense reports on monthly basis and works closely with the Business Office/P-Card Office to ensure the divisional expense reports are completed in a timely manner. Works with the AVP to manage the annual operating budget for the VP Office.
•
Coordinates communication of projects, routine and special events, and information from the VP Office i.e., conferences, workshops, faculty and staff retreats, staff meetings, office morale events, banquets, and other routine or special events as they arise.
•
Manages the daily calendar for the VP and AVP. Schedules meetings, events, and other activities, as requested.
•
Initiates facilities requests for 323 Stadium Drive and oversees office management for the building.
•
Maintains accurate and up-to-date files on official policies relating to the Alumni Relations and Development Division i.e., gift acceptance policy, naming and honoring policy, etc…
•
Maintains updated information on various university related committees and committee members from the AR&D Division.
•
Manages the VP Office’s travel arrangements.
•
Supports various groups across all levels, including VP, AVPs, and Division Senior Staff members. Supports Advancement Resources with administrative tasks as needed.
•
Answers telephones professionally, greets visitors, makes appointments, and provides information on behalf of the VP, AVPs, and division, as necessary.
ADDITIONAL DUTIES
•
Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.
•
Complies with all Trinity University policies and guidelines.
•
Performs other duties as required.
EDUCATION
Required:
Bachelor’s degree from a four-year college or university or equivalent experience.
EXPERIENCE
Required:
•
Three years of progressively responsible administrative/executive level support experience or seven years of progressively responsible administrative/executive level support experience in lieu of education.
•
Experience as an Office Manager, Administrative Manager, Executive Assistant, or a comparable position.
KNOWLEDGE, SKILLS, AND ABILITIES
Required:
•
Excellent organizational and time management skills.
•
Ability to meet deadlines.
•
Thorough knowledge of Google Workspace.
•
Demonstrated proficiency in MS Office with advanced knowledge of Word, Excel, and PowerPoint.
•
Demonstrated ability to independently perform the wide range of supervisory, administrative, and technical responsibilities associated with this position.
•
Ability to learn new software quickly.
•
Use and knowledge of word processing programs, online and cloud-based file management systems, and other standard office machines.
•
Independent judgment, specialized knowledge, coordination of office functions, and activities of direct reports.
•
Ability to learn quickly, particularly with internal systems.
•
Effective interpersonal skills.
•
Ability to work effectively in a cross-departmental environment.
•
Effective verbal and written communication skills.
LICENSES/CERTIFICATIONS
Required:
Must possess a valid Texas Driver’s License and have a good driving history. May not have more than two moving violations in a three-year period.
SUPERVISORY RESPONSIBILITIES
Supervisor over a section of a department or group of employees.
NUMBER OF DIRECT REPORTS
3 (not including students)
NUMBER OF INDIRECT REPORTS
None
DECISION MAKING
Work where procedures are of varied or diversified nature.
BUDGET RESPONSIBILITY
Monitors budget activities but no responsibility for budget and expenditure authority.
FINANCIAL RESPONSIBILITY
Less than $250,000