Front Desk Coordinator
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Before you apply
Salary$20 – $25/hr
LocationPortland, ME
Work modeon-site
Typefull-time
SeniorityEntry
Experience2 yrs
Company size501–1,000 people
PostedOct 9, 2026 · 3w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
High school diploma or equivalent required
2+ years in an administrative and or customer service position
Excellent customer service skills; interpersonal skills, and telephone etiquette
Ability to work efficiently and independently
Maintain confidentiality at all times
Punctual, detail oriented, ability to prioritize and multi-task and work in collaboration with other teams
Strong organizational skills
Demonstrated knowledge in the use of telecommunications equipment
Demonstrated knowledge in the use of computers, the Microsoft Windows operating system and Office environment
1-2 years in the area of customer/member services in a health care setting preferred
Skills
Microsoft Windows
Microsoft Office
E-HR software
Benefits
Medical insurance
Dental insurance
Vision insurance
Retirement savings
Paid time off
Volunteer time off
About the company
Join Martin’s Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force of “people caring for people,” Martin’s Point employees are on a mission to transform our health care system while creating a healthier community. Martin’s Point employees enjoy an organizational culture of trust and respect, where our values - taking care of ourselves and others, continuous learning, helping each other, and having fun - are brought to life every day. Join us and find out for yourself why Martin’s Point has been certified as a “Great Place to Work” since 2015.
Position Summary
The Front Desk Coordinator’s primary responsibility is to deliver an excellent member/potential member service experience while receiving and routing high volumes of calls through an electronic switchboard. Supply information to callers, transfer calls to appropriate departments, relay messages, and greet visitors, and/or staff meetings by performing duties such as taking Eligibility and Benefit calls, Member Calls, appointment scheduling, relaying messages, assisting other administrative staff with overflow work, including general administrative duties, word processing, data-entry and research tasks.
Job Description
Key Outcomes:
•
Ensures reception area and switchboard are open and ready to accept visitors and take calls during business hours,
•
Maintains switchboard equipment; answer all calls within two rings in a courteous, professional and friendly manner; supply information to caller or redirect call to appropriate location/person.
•
Assists call-center staff by coordinating appointment scheduling accurately and efficiently, and relaying messages using the E-HR software.
•
Redirects urgent calls to appropriate clinical staff.
•
Supports Health Plan departments with general data entry, printing/mailing, scanning, faxing, returned mail, member packets, ID Card mailings, roster management, scheduling meetings, updating PCP’s, OHI updates, booking sales seminars/events, PHI auth rep form entry, managing licensing and appointments with BOI.
•
Participates in Process Improvements and other duties as assigned.
•
Delivers service in a courteous, friendly and professional manner, to both internal and external customers.
Education/Experience:
•
High school diploma or equivalent required
•
2+ years in an administrative and or customer service position
•
1-2 years in the area of customer/member services in a health care setting preferred
Skills/Knowledge/Competencies (Behaviors):
•
Demonstrates an understanding of and alignment with Martin’s Point Values
•
Excellent customer service skills; interpersonal skills, and telephone etiquette
•
Ability to work efficiently and independently
•
Maintain confidentiality at all times; confidential information includes but is not limited to contents of medical records, personnel and payroll records, appointment schedules, patient payment information, and corporate financial information
•
Punctual, detail oriented, ability to prioritize and multi-task and work in collaboration with other teams
•
Strong organizational skills
•
Demonstrated knowledge in the use of telecommunications equipment
•
Demonstrated knowledge in the use of computers, the Microsoft Windows operating system and Office environment
Pay Range:
$20.20 - $24.95
The pay range above reflects the anticipated base pay range based on a full-time position. Actual compensation will be determined based on factors such as experience, skills, qualifications, and other job-related considerations. Employees may also be eligible for additional compensation, including incentive or commission-based programs, where applicable and subject to the terms of the relevant plan.
In addition to base compensation, we offer a comprehensive benefits package including medical, dental, vision, retirement savings with employer contributions, paid time off (including volunteer time off!), pie day, and other employee benefits.
This position is not eligible for immigration sponsorship.
We are an equal opportunity/affirmative action employer.