Senior Administrative Assistant, Seligman Investments
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Before you apply
SalaryNo pay range posted
LocationMenlo Park, California
Work modeon-site
Typefull-time
SenioritySenior
Experience4–7 yrs
Company size10,000+ people
First seenSep 27, 2026 · 1mo ago
Verified live3d ago
At a glanceSummarised by Seekless from the posting.
4-7 years of administrative assistant experience
Prior experience working at a Financial Services firm
Proficient with Microsoft Office – Outlook/Teams/PowerPoint/Excel/Word
Ability to multi-task, quickly change direction, and independently prioritize work in order to support multiple people
Strong written and verbal communication skills
Ability to anticipate needs and make independent judgments given limited availability of leader
Generally proactive, resourceful and solution-oriented mindset
Skills
Microsoft Office
Outlook
Teams
PowerPoint
Excel
Word
About Our Company
Working at Columbia Threadneedle Investments you’ll find growth and career opportunities across all of our businesses.
We’re intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients’ specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.
Job Description
The Senior Administrative Assistant position will be a key member of the Seligman Investments team In Menlo Park. Seligman Investments are part of Columbia Threadneedle Investments.
Reporting directly to the Office Manager for Seligman Investments, this is a unique opportunity to join a growing organization with an entrepreneurial spirit integrated into a highly established and reputable investment firm/platform.
The working hours for this role will be 6:30am to 3pm PT.
Key Responsibilities:
•
manage calendar and meeting prioritization. Schedule meetings and/or conference calls by interacting with internal partners and/or external clients/partners to coordinate calendars, accommodations, meeting materials, and supplies.
•
Prepare expense reports, invoices, presentations, internal communication, travel arrangements, and other miscellaneous reports.
•
Respond to ad hoc requests, manage tasks including filing, copying, responding to problems with printers, etc., and/or participate in projects representing the team (e.g. researching issues or questions about policies or practices, managing a conference call, etc.).
•
Receive clients and guests for in person in office meetings.
•
Coordinate/administer department programs (e.g. recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences.
Qualifications:
•
4-7 years of administrative assistant experience.
•
Prior experience working at a Financial Services firm.
•
Proficient with Microsoft Office – Outlook/Teams/PowerPoint/Excel/Word).
•
Ability to multi-task, quickly change direction, and independently prioritize work in order to support multiple people. Generally proactive, resourceful and solution-oriented mindset.
•
Strong written and verbal communication skills.
•
Ability to anticipate needs and make independent judgments given limited availability of leader.
Preferred: