Dreaming big is in our DNA. It’s who we are as a company. It’s our culture. It’s our heritage. And more than ever, it’s our future. A future where we’re always looking forward. Always serving up new ways to meet life’s moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?
About the role
The Key Purpose for this role is to provide procurement administration, document control, invoice processing, accounts payable, and vendor management to the Country Procurement operations in Namibia. The role ensures accurate record management, vendor masterdata maintenance, timely invoice processing, and adherence to Procure-to-Pay (PTP) and accounts payable policies and controls. Support the local procurement organization in driving value contribution and excellent service to the Africa Zone business. The Document Controller will be responsible for other procurement related tasks that may be assigned by the Country Procurement manager from time to time.
Key roles and responsibilities
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Provide administrative, analytical, and operational support to the local Procurement Organization and Country Procurement Manager.
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Maintain and prepare procurement records, reports, trackers, dashboards, presentations, and documentation.
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Support procurement compliance including, internal controls and continuous improvement initiatives.
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Responsible for Procure-to-Pay (PTP) processes, including PO, GRN, invoice processing, 3-way matching, approval workflows and accounts payables.
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Monitor and resolve outstanding invoices, GRIR items, discrepancies, and supplier queries in collaboration with suppliers, end users, and GCC team.
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Support month-end activities and ensure timely and accurate processing of procurement transactions.
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Perform supplier statement reconciliations and resolve outstanding payment and account queries.
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Manage and track invoices, payments, claims/deductions, remittances, and overdue items and support payment forecasting.
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Manage foreign exchange and trade documentation to support compliant and timely foreign payments.
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Identify and support opportunities to improve procurement efficiency, compliance, supplier service levels, and transaction processing.
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Maintain procurement and accounts payable documentation in accordance with company policies, internal controls, governance, and audit requirements.
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Ensure appropriate filing, retention, retrieval, and archiving of procurement, supplier, contract, and transaction records.
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Support internal and external audits and monitor compliance with PTP and accounts payable requirements.
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Support supplier onboarding, vendor master data maintenance, amendments, unblocking, and related requests.
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Maintain accurate supplier information across procurement and ERP systems and coordinate vendor-related tickets.
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Act as a point of contact for supplier enquiries, building effective relationships and escalating issues where required.
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Prepare and maintain supplier performance reports and metrics where required.
Key Attributes and Competencies
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Knowledge of Procure-to-Pay (PTP) processes and related document management/administrative practices.
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Compliance & Attention to Detail with analytical thinking
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Vendor management and stakeholder engagement
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Communication, Organisation & Problem-Solving
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Ability to manage multiple priorities and deadlines in a fast paced environment
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High level of integrity and professionalism
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Autonomous owner with a focus on superior results.
Minimum Requirements
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Diploma or Degree in Procurement, Supply Chain Management, Business Administration, Finance, Accounting, or a related field.
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Minimum 1-3 years’ experience in procurement, Finance (accounts payable) or a similar environmental within FMCG industry.
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Experience working with ERP or procurement systems (SYSPRO, IBIS, SAP or similar).
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Proficiency in Microsoft Excel, Word, and PowerPoint, database tool will be advantageous
Additional Information:
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Band: A10
Legal
AB InBev is an equal opportunity employer, and all appointments will be made in-line with AB InBev employment equity plan and talent requirements. We are ,a company that promotes gender equality. Internal applicants require Line manager approval. Please note that only short-listed applicants will be contacted.