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BreezeBio

Executive Assistant & Office Coordinator (Part-time)

LocationBrisbane, CA
Work modeon-site
Typepart-time
SeniorityMid
Experience2+ yrs
DepartmentGA, Operations
Company size6+ people
PostedApr 17, 2026 · 5mo ago
Verified live9h ago
At a glanceSummarised by Seekless from the posting.
Must have7
2+ years of experience in an executive assistant, administrative support, or office coordination role
Strong organizational and time-management skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to prioritize competing requests, follow through on tasks, and work independently
Willingness to take a hands-on approach to both executive support and routine office tasks
Professionalism, sound judgment, and discretion when handling confidential information
Proficiency with Google Workspace, Microsoft Office, and related scheduling and collaboration tools
Nice to have1
Bachelor's degree preferred
Eligibility2
Availability to work on-site in Brisbane, CA, on a regular part-time schedule
Work authorization in the United States is required
Skills
Google Workspace
Microsoft Office
About BreezeBio
BreezeBio is an early-stage biotech company building a next-generation delivery platform for genetic medicines. Our team integrates chemistry, payload design, formulation, and preclinical science to translate platform innovation into a pipeline of transformative therapies.
About the role
We are seeking a highly organized and proactive Executive Assistant & Office Coordinator to support our CEO and Executive Leadership Team (ELT), coordinate company events, and manage day-to-day office operations. This hands-on role prioritizes executive administrative support while ensuring an organized, well-equipped, and welcoming workplace.
The ideal candidate is detail-oriented, resourceful, and comfortable balancing executive requests with practical office needs. Strong communication, sound judgment, and discretion are essential.
Key Responsibilities
Executive & Administrative Support
•
Support the CEO and ELT with calendar management, internal and external meeting coordination, and travel arrangements.
•
Support smooth meeting logistics, including venue selection and booking, room setup, and refreshments.
•
Handle executive scheduling and related communications with professionalism and confidentiality.
•
Plan and coordinate company events and team gatherings, including scheduling, catering, vendor coordination and setup.
Office Coordination & Operations
•
Monitor, order, and restock office supplies and refreshments, and keep shared office areas organized.
•
Coordinate office vendors and service providers, and work with building management to address maintenance and other office needs.
•
Welcome visitors and arrange meeting rooms, catering, and other on-site logistics.
•
Provide administrative and logistical support to HR, IT, and Operations, including employee onboarding and offboarding.
•
Maintain office records and administrative systems, improve routine workflows, and help ensure office policies and procedures are followed.
Qualifications & Requirements
•
2+ years of experience in an executive assistant, administrative support, or office coordination role.
•
Bachelor’s degree preferred.
•
Strong organizational and time-management skills with exceptional attention to detail.
•
Excellent written and verbal communication skills.
•
Ability to prioritize competing requests, follow through on tasks, and work independently.
•
Willingness to take a hands-on approach to both executive support and routine office tasks.
•
Professionalism, sound judgment, and discretion when handling confidential information.
•
Proficiency with Google Workspace, Microsoft Office, and related scheduling and collaboration tools.
•
Availability to work on-site in Brisbane, CA, on a regular part-time schedule.
•
Work authorization in the United States is required.
Legal
At BreezeBio, we recognize that diverse experiences and backgrounds make our team stronger. We are committed to providing equal employment opportunities to all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, veteran status, or any other legally protected status.
More roles at BreezeBio
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