Records and Property Management Specialist
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Before you apply
Salary$50k – $290k
LocationBethesda, MD, Bethesda, United States
Typefull-time
SenioritySenior
Experience5+ yrs
DepartmentUse/Protect
Company size501–1,000 people
PostedApr 20, 2026 · 6mo ago
Verified live2d ago
May no longer be actively hiring
Posted by the company on Apr 20, 202671% of this company's open roles have been listed for 90+ days
At a glanceSummarised by Seekless from the posting.
High School Diploma and eight (8) years of combined experience in records control, property tracking, compliance audits, or FOIA support
Bachelor's degree in Library Science, Information Management, Business Administration, Records Management, or a related field and five (5) years of combined experience in records control, property tracking, compliance audits, or FOIA support
Active TS/SCI with Polygraph security clearance
Certified Records Manager (CRM) or equivalent certification
Strong knowledge of records management principles, retention schedules, and compliance frameworks
Experience with electronic records management systems and property tracking tools
Familiarity with FOIA processes and document review procedures
Attention to detail and strong organizational skills
Ability to manage multiple priorities and maintain audit readiness
Effective communication and coordination skills across teams and stakeholders
US citizenship
Benefits
Healthcare
Wellness
Financial
Retirement
Education
Time off
About the company
The Swift Group is a privately held, mission-driven and employee-focused services and solutions company headquartered in Reston, VA. Our capabilities include Software Development, Engineering & IT, Data Science, Cyber Enablement, Logistics, and Training. Founded in 2019, Swift supports Civilian, Defense, and Intelligence Community customers across the country and around the globe.
About the role
We are seeking a Records and Property Management Specialist to oversee records lifecycle management and property accountability processes in support of mission and compliance requirements. This role ensures proper documentation, tracking, auditing, and disposition of records and property, with a strong emphasis on specialized security environments and Freedom of Information Act (FOIA) support.
Responsibilities:
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Manage the full lifecycle of organizational records, including creation, classification, storage, retrieval, and disposition in accordance with applicable policies
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Maintain accurate records inventories and file plans to ensure compliance with regulatory and organizational requirements
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Track and manage customer property and equipment, ensuring accountability, proper documentation, and audit readiness
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Conduct periodic compliance audits of records and property management processes; identify discrepancies and implement corrective actions
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Support Freedom of Information Act (FOIA) requests by locating, reviewing, and coordinating the release of responsive records
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Ensure adherence to IC records management policies, security requirements, and data handling procedures
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Coordinate with internal stakeholders to improve records management systems, workflows, and property tracking processes
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Prepare reports and documentation for leadership, audits, and inspections
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Maintain documentation of standard operating procedures (SOPs) and provide training or guidance to personnel as needed
Requirements:
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A High School Diploma and eight (8) years of combined experience in the below OR a Bachelor’s degree in Library Science, Information Management, Business Administration, Records Management, or a related field and five (5) years of combined experience in:
•
Records control and lifecycle management
•
Property tracking and accountability
•
Compliance audits
•
Freedom of Information Act (FOIA) support
•
US citizenship and an active TS/SCI with Polygraph security clearance required
Desired Experience:
•
Certified Records Manager (CRM) or equivalent certification
•
Strong knowledge of records management principles, retention schedules, and compliance frameworks
•
Experience with electronic records management systems and property tracking tools
•
Familiarity with FOIA processes and document review procedures
•
Attention to detail and strong organizational skills
•
Ability to manage multiple priorities and maintain audit readiness
•
Effective communication and coordination skills across teams and stakeholders
Legal
The Swift Group and Subsidiaries are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.
Pay Range: $49,996.80 - $290,004.00
Pay ranges are a general guideline and not intended as a guaranteed and/or implied final compensation or salary for this job opening. Determination of official compensation or salary relies on several different factors including, but not limited to: level of position, complexity of job responsibilities, geographic location, work experience, education, certifications, Federal Government contract labor categories, and contract wage rates.
Benefits
At The Swift Group and Subsidiaries, you will receive comprehensive benefits including but not limited to: healthcare, wellness, financial, retirement, education, and time off benefits.
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