Administrative Assistant II, Department of Kinesiology
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Before you apply
LocationTowson, MD
Work modeon-site
Typefull-time
SeniorityMid
Experience3+ yrs
DepartmentCollege of Health Professions
Company size10,000+ people
First seenOct 30, 2026 · 6d ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
High School Diploma or GED
Three years of experience providing administrative support
General knowledge of and skill in the practical application of generally accepted office practices and procedures
Ability to communicate effectively both orally and in writing
Ability to proofread and edit written documents
Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email, and calendaring software
Ability to understand and follow oral and written instructions
Ability to interact effectively with internal and external parties in a courteous and efficient manner
Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions
Proficient in systems (e.g., Stratus, Peoplesoft, Taleo)
Experience in an academic support office setting, including budgets and work in a multi-tasking environment
Excellent customer service, communication, and problem-solving skills
Ability to work independently and collaboratively while managing multiple tasks, prioritizing responsibilities and meeting deadlines
Ability to interact with the public, employees, and students in a courteous, respectful, and efficient manner
The successful candidate is dependable, self-motivated, and takes pride in serving as the professional face of the department
Demonstrate a positive, customer-focused attitude and consistently maintain a polished, business-professional appearance while representing the department and organization
Willingness to be creative, develop efficient practices and systems, and learn new skills
Ability to multi-task, address key details, and shift priorities as needed
Maintain confidentiality
Skills
Excel
Stratus
Peoplesoft
Taleo
word processing
spreadsheets
database
presentation programs
Internet
email
calendaring software
Benefits
Annual leave
Holidays
Personal days
Sick days
Health insurance
Life insurance
Retirement plans
Tuition remission
About the company
Towson University (TU) has earned distinction as both a top-100 public university and one of the nation’s great colleges to work for. Located north of Baltimore, TU currently enrolls over 20,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivate the intellectual and personal growth of the entire university community.
About the role
Under general supervision, the Administrative Assistant II will provide complex administrative support in the College of Health Professions. This position requires the development of comprehensive knowledge of tasks involving database management, budget preparation and administration, travel reimbursement, basic supply requisitioning, purchasing, meetings/events organization, inventory management, as well as the general oversight of multiple priorities in a fast-paced work environment. The successful candidate will acquire basic awareness of admission requirements for all academic programs, and additional work with the supervision of the Department Chairperson.
Responsibilities
•
Organize and maintain files/reports for multiple purposes, including personnel, budget/purchasing reports, and inventory. Develop and maintain Excel spreadsheet databases and produce reports under supervision. Maintain department budget with responsibilities for processing and monitoring financial transactions. Review and approve travel expense reports for faculty and students. Arrange and coordinate department meetings and events for the department. Attend meetings as requested for sign-in support, minute taking, and general trouble shooting. Assist with departmental and faculty supply purchases using the P-Card, ensuring compliance with procurement policies and accurate documentation. Responsible for managing TU Foundation accounts and overseeing the faculty grants, ensuring compliance with financial policies, and supporting the effective allocation of funds.
•
Provide excellent customer service including answering phones and responding to program inquiries. Triage students, faculty, and visitor needs within the department, providing basic information based on department programs, college, and university policies and procedures and making appropriate referrals when answers are not available in the department. Manage incoming/outgoing correspondence and draft routine communication of a general and non-technical nature to faculty, staff, and students. Monitor classroom technology issues, maintenance issues, and report to proper department.
•
Oversee office operations, including internal communication, operational support, and guidance to student employees and other staff as needed. Follow-up on pending issues and deadlines with faculty, staff, students, and college/university employees. Maintain confidentiality and discretion with human resource-related tasks.
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Manage department equipment inventory, including coordination of equipment purchases, maintenance, tagging, disposal. Oversee iPads, Swivels, and equipment lending programs.
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As needed, assist with schedule building in CLSS, room reservations, parking, adjuncts, offload, and additional compensation contracts.
•
Support department with other administrative duties as needed.
Required Qualifications:
•
High School Diploma or GED
•
Three years of experience providing administrative support.
General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email, and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferred Qualifications:
•
Proficient in systems (e.g., Stratus, Peoplesoft, Taleo).
•
Experience in an academic support office setting, including budgets and work in a multi-tasking environment.
•
Excellent customer service, communication, and problem-solving skills.
•
Ability to work independently and collaboratively while managing multiple tasks, prioritizing responsibilities and meeting deadlines.
•
Ability to interact with the public, employees, and students in a courteous, respectful, and efficient manner.
•
The successful candidate is dependable, self-motivated, and takes pride in serving as the professional face of the department. They demonstrate a positive, customer-focused attitude and consistently maintain a polished, business-professional appearance while representing the department and organization.
•
Willingness to be creative, develop efficient practices and systems, and learn new skills.
•
Ability to multi-task, address key details, and shift priorities as needed. Maintain confidentiality.
Benefits
$46,736 annually and full University benefits that include annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, please click here. TU also offers a variety of great perks and discounts, which can be found here.
Hiring process
For consideration, please submit a resume and cover letter with your online application. This position will be open for a minimum of 14 days.
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