Office Coordinator
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Before you apply
Salary$18 – $28/hr
LocationADVENTHEALTH ORLANDO
Work modeon-site
Typefull-time
SeniorityEntry
Company size10,000+ people
PostedNov 2, 2026 · 1d ago
Verified live8h ago
At a glanceSummarised by Seekless from the posting.
Knowledge of organizational policies, procedures, and systems
Knowledge of clinic office procedures, computer system, and applications
Proficient in computer applications such as Microsoft Word, Excel, PowerPoint, and Outlook
General clerical skills including knowledge of general office and communication equipment
Knowledge of medical practices, terminology, and reimbursement policies
Excellent customer service, oral, and written communication skills
Ability to deal effectively with employees, patients, medical, and administrative staff professionally
Ability to handle a multitude of tasks simultaneously in a fast-paced working environment
Skill in planning, organizing, delegating, and supervising
Skill in evaluating the effectiveness of existing methods and procedures, identifying problems, researching, and recommending resolutions
Skill in developing and maintaining department quality assurance
Skill in exercising a high degree of initiative, judgment, discretion, and decision-making
Ability to plan, organize, prioritize, and direct the work of others
Ability to read, interpret, and apply policies and procedures
Ability to set priorities among multiple requests
Ability to communicate effectively and professionally in English, both verbally and in writing
Ability to interact with all levels of employees and establish partnerships
Discretion and ability to maintain confidentiality
Good problem-solving skills
Flexibility, and ability to multi-task and meet deadlines
Positive attitude and strong collaborator
Independent, effective, and efficient at time management, and project management
Meticulous and excellent planning/organization skills
Strong customer service orientation and strong people skills
Ability to effectively respond to time-sensitive issues and meet deadlines
Ability to manage multiple projects simultaneously
High School Grad or Equiv required
Additional languages preferred
Knowledge of development activities and Raisers Edge preferred
Working knowledge of Lotus Notes, Mindjet Mind Map software, and Visio preferred
Knowledge of processes and tools for scheduling training preferred
EPIC access and other registration applications preferred
Associate degree preferred
1+ experience in a lead position within a medical practice preferred
1+ working in medical practice environment preferred
Working in medical practice environment preferred
Florida Level 2 background screening required
Skills
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Lotus Notes
Mindjet Mind Map
Visio
EPIC
Raisers Edge
Benefits
Health insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
Paid time off
Retirement plan
Parental leave
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
All the benefits and perks you need for you and your family:
•
Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
•
Paid Time Off from Day One
•
403-B Retirement Plan
•
4 Weeks 100% Paid Parental Leave
•
Career Development
•
Whole Person Well-being Resources
•
Mental Health Resources and Support
•
Pet Benefits
Schedule:
About the role
Full time
Shift:
Day (United States of America)
Address:
601 E ROLLINS ST
City:
ORLANDO
State:
Florida
Postal Code:
32803
Job Description:
Supports department reception, maintains appointment calendars, arranges meeting rooms and catering, and coordinates basic events. Assists management with coordination and oversight of department functions, including various campaigns, holiday, and employee events. Oversees department equipment and office supplies, ensuring adequate supplies are maintained and equipment is serviced as required. Maintains department files, databases, and records, including employee records such as time and attendance, payroll matters, and education. Creates, compiles, and maintains various department reports, forms, spreadsheets, and documents, and assists with budgetary coordination and oversight. Updates and files department policies and procedures, and may recommend updates and assist with policy and procedure creation. Supports department with secretarial functions including correspondence; PowerPoint presentations; and meeting agendas, minutes, and distribution. Assists with the update and maintenance of the department website and/or Intranet site. Performs department Information Services coordinator functions including requesting and modifying computer access, assisting with equipment needs, and basic training and troubleshooting of department applications. Attends meetings as requested and may serve on various committees. Assists with or is responsible for department training functions. Other duties as assigned.
Knowledge, Skills, and Abilities:
• Knowledge of organizational policies, procedures, and systems. [Required]
• Knowledge of clinic office procedures, computer system, and applications. [Required]
• Proficient in computer applications such as Microsoft Word, Excel, PowerPoint, and Outlook. [Required]
• General clerical skills including knowledge of general office and communication equipment. [Required]
• Knowledge of medical practices, terminology, and reimbursement policies. [Required]
• Excellent customer service, oral, and written communication skills. [Required]
• Ability to deal effectively with employees, patients, medical, and administrative staff professionally. [Required]
• Ability to handle a multitude of tasks simultaneously in a fast-paced working environment. [Required]
• Skill in planning, organizing, delegating, and supervising. [Required]
• Skill in evaluating the effectiveness of existing methods and procedures, identifying problems, researching, and recommending resolutions. [Required]
• Skill in developing and maintaining department quality assurance. [Required]
• Skill in exercising a high degree of initiative, judgment, discretion, and decision-making. [Required]
• Ability to plan, organize, prioritize, and direct the work of others. [Required]
• Ability to read, interpret, and apply policies and procedures. [Required]
• Ability to set priorities among multiple requests. [Required]
• Ability to communicate effectively and professionally in English, both verbally and in writing. [Required]
• Ability to interact with all levels of employees and establish partnerships. [Required]
• Discretion and ability to maintain confidentiality. [Required]
• Good problem-solving skills. [Required]
• Flexibility, and ability to multi-task and meet deadlines. [Required]
• Positive attitude and strong collaborator. [Required]
• Independent, effective, and efficient at time management, and project management. [Required]
• Meticulous and excellent planning/organization skills. [Required]
• Strong customer service orientation and strong people skills. [Required]
• Ability to effectively respond to time-sensitive issues and meet deadlines. [Required]
• Ability to manage multiple projects simultaneously. [Required]
• Additional languages preferred. [Preferred]
• Knowledge of development activities and Raisers Edge preferred. [Preferred]
• Working knowledge of Lotus Notes, Mindjet Mind Map software, and Visio preferred. [Preferred]
• Knowledge of processes and tools for scheduling training preferred. [Preferred]
• EPIC access and other registration applications preferred. [Preferred]
Education:
• Associate [Preferred]
• High School Grad or Equiv [Required]
Field of Study:
• None required
Work Experience:
• 1+ experience in a lead position within a medical practice [Preferred]
• 1+ working in medical practice environment [Preferred]
• Working in medical practice environment [Preferred]
Additional Information:
• None required
Licenses and Certifications:
• None required
Physical Requirements: (Please click the link below to view work requirements)
Physical Requirements - https://tinyurl.com/23km2677
Pay Range:
$17.80 - $28.48
Background Screening Requirement (Florida Law)
Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.
Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse:
https://info.flclearinghouse.com/
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.