Patent Client Services Administrator
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Before you apply
SalaryNo pay range posted
LocationSilicon Valley; New York; Boston; San Francisco; Washington, D.C.; Seattle; Santa Monica
Work modehybrid
Typefull-time
SeniorityMid
Company size501–1,000 people
PostedOct 23, 2026 · 1w ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
Assist with drafting and e-filing various legal documents in the USPTO related to patent prosecution
Serve as an expert for specific client requirements and needs for filing and reporting of documents, including use of various client extranets and secure data sites
Format utility/provisional specifications for filing in the USPTO and ability to develop and maintain structural and formatting requirements as outlined in the MPEP
Draft, prepare and proofread written correspondence involving emails, memoranda and/or other documentation
Maintain up-to-date knowledge of patent rules and regulations
Review and maintain docket calendars for assigned clients, independently calculate docket dates as a second review, and coordinate with docketing personnel
Utilize and follow all Fenwick IP specific workflow processes and procedures to ensure timely and accurate delivery of work
Prepare client reports as requested
Maintain file integrity of electronic documents and correspondence
Serve as a back-up to team members as required
Flexible and dependable with the ability to work overtime as needed
Perform other duties as assigned
Job Description Summary:
The Patent Client Services Administrator will be responsible for managing portfolios for the firm’s patent group clients. The Administrator will ensure quality service and will maintain a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients by ensuring effective and efficient workflows and working ahead of all deadlines.
This position can be based in any of our U.S. office locations and offers a hybrid work arrangement, requiring one day on‑site per week in office, with the possibility of additional required in‑office days depending on business and client needs. The work schedule for this position (non‑exempt) will be 37.5 hours per week, Monday–Friday, from 9:00 a.m. to 5:30 p.m., with flexibility and the ability to work overtime as needed.
Job Description:
•
Assist with the drafting and e-filing of various legal documents in the U.S. Patent & Trademark Office (USPTO) related to patent prosecution of applications including, but not limited to, office action amendments and responses, requests for continued examination, continuation and divisional applications, information disclosure statements, supplemental application data sheets, sequence listings, extensions of time, terminal disclaimers, various petitions, notices of appeal, appeal briefs, corrected drawings, assignment recordations, post-grant proceedings and other documents as required.
•
Serve as an expert for specific client requirements and needs for filing and reporting of documents, including the use of various client extranets and secure data sites.
•
Format utility/provisional specifications for filing in the USPTO and have the ability to develop and maintain structural and formatting requirements as outlined in the MPEP.
•
Draft, prepare and proofread written correspondence involving emails, memoranda and/or other documentation to internal personnel, clients and/or assignees.
•
Maintain up-to-date knowledge of patent rules and regulations.
•
Review and maintain docket calendars for assigned clients, independently calculate docket dates as a second review, and coordinate with docketing personnel to ensure accuracy of the docket and compliance with due dates.
•
Utilize and follow all Fenwick IP specific workflow processes and procedures to ensure the timely and accurate delivery of work.
•
Prepare client reports as requested.
•
Maintain file integrity of electronic documents and correspondence.
•
Serve as a back-up to team members as required.
•
Flexible and dependable with the ability to work overtime as needed.
•
Perform other duties as assigned.
Desired Skills and Qualifications