O&M Administrative Assistant
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Before you apply
LocationJohor Bahru, Johor, Malaysia
Work modeon-site
Typecontract
SeniorityEntry
DepartmentPowertrack Sdn Bhd
Company size201–500 people
PostedSep 10, 2026 · 1mo ago
Verified live1w ago
At a glanceSummarised by Seekless from the posting.
Minimum SPM / Certificate / Diploma in Administration, Business Management or equivalent
Basic knowledge of Microsoft Excel, Word and email
Good documentation, filing and record-keeping skills
Organized and able to manage multiple tasks and follow-ups
Good communication and coordination skills
Detail-oriented and able to maintain accurate records
Willing to learn O&M processes and technical documentation
Able to work independently with minimum supervision
Possess a valid driving license
Willing to travel when required
Fresh graduates are encouraged to apply
Experience in administration, document control, procurement or operations support is an advantage
Skills
Microsoft Excel
Microsoft Word
email
Responsibilities
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Support regional O&M document control
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Maintain O&M documents, checklists and records.
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Track and compile PM, PC and CM reports.
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Follow up service tickets, SLA and overdue documentation.
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Assist with WO, PR, PO, invoice, DO and DN documentation and follow-up.
•
Coordinate subcontractor reports, JMS and invoice documentation.
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Coordinate documentation and records for warranty and insurance claims.
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Assist with inventory checking and audits.
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Track equipment calibration and repair status.
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Maintain training and competency records.
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Maintain O&M vehicle records and servicing schedules.
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Support document preparation for internal and external audits.
•
Perform other O&M administrative duties as assigned.
Requirements
•
Minimum SPM / Certificate / Diploma in Administration, Business Management or equivalent.
•
Fresh graduates are encouraged to apply.
•
Basic knowledge of Microsoft Excel, Word and email.
•
Good documentation, filing and record-keeping skills.
•
Organized and able to manage multiple tasks and follow-ups.
•
Good communication and coordination skills.
•
Detail-oriented and able to maintain accurate records.
•
Willing to learn O&M processes and technical documentation.
•
Able to work independently with minimum supervision.
•
Possess a valid driving license and willing to travel when required.
•
Experience in administration, document control, procurement or operations support is an advantage.