Specialist Employee Administration
Read straight from Omya's careers page, verified 21h ago.Seekless can tailor your résumé to it.
Seekless can write your résumé for this posting first.
Before you apply
LocationKuala Lumpur
SeniorityMid
Experience2–5 yrs
DepartmentHuman Resources
Company size5,001–10,000 people
PostedNov 3, 2026 · 1d ago
Verified live21h ago
At a glanceSummarised by Seekless from the posting.
Bachelor's degree in Human Resources, Business Administration, Economics, Administration, Information Systems, or related field
A minimum of 2–5 years of relevant experience in Human Resources, HR Operations, HR and Employee administration, shared services or service delivery
Experience with employee master data maintenance, HR documentation/certification support, standard or ad hoc HR reporting, departure/redeployment administration or case/ticket handling
Understanding of Employee Administration process steps within the hire-2-retire value chain
Knowledge of employee master data maintenance, employee records, standard reporting, documentation/certification support, departure administration and redeployment administration
Experience working with HR systems, reporting/data extraction functionality and case/ticket management tools; Workday Core HCM experience is required
Ability to follow work instructions, maintain data accuracy and meet defined timelines
Service-oriented communication skills with employees, managers, HR stakeholders and business contacts
Analytical and problem-solving skills for standard operational and reporting issues
Basic HR compliance awareness, including data privacy and internal controls
Good command of both oral and written English
Ability to handle confidential information and HR data securely
Strong attention to detail for employee data, reports and HR documentation
Coursework or practical exposure in Employee Administration, HR Administration, HR systems, employee data management, reporting or hire-2-retire processes is beneficial
Experience working in a process-driven operational environment with SLAs, work instructions and controls is beneficial
Cornerstone experience is beneficial
Good command of an additional language is beneficial
Skills
Workday Core HCM
Cornerstone
KEY ACCOUNTABILITIES
Operational Execution, Query Handling and Case Management
•
Act as first operational contact for standard HR administration queries and execute assigned Employee Administration activities accurately and on time according to defined work instructions, SLAs and quality standards
•
Process Employee Administration requests and cases in case/ticket management tools, ensuring timely updates, documentation and closure
•
Provide service-oriented guidance on process steps, documentation, system actions and timelines, and escalate complex or policy-related cases to the appropriate Tier 2 contact, HR partner or process expert
•
Coordinate required inputs with employees, managers, HR stakeholders and service partners to complete assigned activities
Employee Data, Documentation and Reporting
•
Maintain accurate employee master data in HR systems, including address changes, personal data, job and organizational changes, employment details, mass updates where applicable and other employee record updates
•
Prepare, review, maintain and archive employee records, HR documentation, certificates, attestations and confirmations in line with applicable templates, procedures and controls
•
Prepare standard and ad hoc Employee Administration reports, data extracts, KPI inputs and status updates according to defined templates and timelines
•
Ensure completeness, consistency and confidentiality of employee data, records, reports and process documentation
Departure and Redeployment Administration
•
Administer standard departure-related process steps, including resignation, retirement, termination and other offboarding administration activities
•
Support administrative management of redeployment cases, including HR data updates, documentation follow-up and coordination of operational process steps
•
Track completion of departure and redeployment activities, provide required reporting inputs and escalate complex, sensitive or policy-related cases to the Team Lead
Process Knowledge, Compliance and Continuous Improvement
•
Maintain process knowledge and support updates to knowledge articles, work instructions and standard templates based on process changes and operational experience
•
Exchange regularly with process experts and adjacent teams to clarify process questions, improve resolution quality and support consistent service delivery
•
Execute activities in compliance with HR policies, internal controls, audit requirements and data privacy standards
•
Support Employee Administration projects, implementation of process changes and continuous improvement activities where required
JOB REQUIREMENTS
Education
Bachelor’s degree in Human Resources, Business Administration, Economics, Administration, Information Systems, or related field
Coursework or practical exposure in Employee Administration, HR Administration, HR systems, employee data management, reporting or hire-2-retire processes is beneficial
Experience
•
A minimum of 2–5 years of relevant experience in Human Resources, HR Operations, HR and Employee administration, shared services or service delivery
•
Experience with employee master data maintenance, HR documentation/certification support, standard or ad hoc HR reporting, departure/redeployment administration or case/ticket handling
•
Experience working in a process-driven operational environment with SLAs, work instructions and controls is beneficial
Knowledge and skills
•
Understanding of Employee Administration process steps within the hire-2-retire value chain
•
Knowledge of employee master data maintenance, employee records, standard reporting, documentation/certification support, departure administration and redeployment administration
•
Experience working with HR systems, reporting/data extraction functionality and case/ticket management tools; Workday Core HCM experience is required, Cornerstone is beneficial
•
Ability to follow work instructions, maintain data accuracy and meet defined timelines
•
Service-oriented communication skills with employees, managers, HR stakeholders and business contacts
•
Analytical and problem-solving skills for standard operational and reporting issues
Basic HR compliance awareness, including data privacy and internal controls
Other requirements
•
Good command of both oral and written English
•
Good command of an additional language is beneficial
•
Ability to handle confidential information and HR data securely
•
Strong attention to detail for employee data, reports and HR documentation