Cleared Senior Administrative Assistant
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Before you apply
Salary$66k – $77k
LocationHanscom, AFB, Massachusetts, United States
Work modeon-site
Typefull-time
SenioritySenior
Experience12+ yrs
DepartmentDSG - Defense Services Group
Company size501–1,000 people
PostedOct 8, 2026 · 4w ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
12+ years of general experience
5+ years working in the DoD sector
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Experience administering SharePoint administration and document management
Experience providing calendar management and executive scheduling support
Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
Demonstrated ability to track action items, suspense, and workflow requirements
Experience preparing executive correspondence, reports, and briefing materials
Experience with data collection, analysis, and administrative reporting
Experience supporting DoD acquisition or program management offices
Knowledge of Air Force organizational structures and administrative processes
Ability to manage multiple priorities and competing deadlines
Excellent customer service and stakeholder engagement skills
Strong problem-solving and critical-thinking abilities
Ability to collaborate with team players capable of working across diverse organizations
Ability to handle sensitive and confidential information with discretion
Adaptability in a fast-paced, mission-focused environment
Proactive mindset with a continuous process-improvement approach
Must have an active Secret clearance
Bachelor's Degree preferred
Must be a US citizen
Able to occasionally reach with hands and arms
Prolonged periods of computer screen use, while sitting or standing at a desk
Adhere to safety protocols when in work areas requiring use of PPE
Able to safely lift and carry up to 20 pounds at a time
Skills
Microsoft Office Suite
Word
Excel
PowerPoint
Outlook
Teams
SharePoint
KTFileShare
Zoom
WebEx
DTS
Benefits
Health insurance
Dental insurance
Vision insurance
401(k)
Ira
Life insurance
Paid time off
Short term disability
Long term disability
Training and development
Wellness resources
Expertise and Functions
•
Provide comprehensive administrative support to PK leadership and contracting teams
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Manage daily taskers, suspense actions, action items, and organizational deliverables
•
Maintain PK official records, contract closeout files, trackers, and documentation repositories
•
Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling
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Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials
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Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness
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Support workflow management, office operations, and process improvement initiatives
•
Prepare official correspondence, reports, and leadership documentation
•
Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries
•
Assist with DTS travel coordination and serve as VRO/TCO telephone focal point
•
Validate recurring reports and support ESGK training events and office activities
•
Other duties as assigned
Requirements
Education/Training:
•
Bachelor’s Degree preferred
Experience:
•
12+ years of general experience
•
5+ years working in the DoD sector
Technical Skills:
•
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
•
Experience administering SharePoint administration and document management
•
Experience providing calendar management and executive scheduling support
•
Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
•
Demonstrated ability to track action items, suspense, and workflow requirements
•
Experience preparing executive correspondence, reports, and briefing materials
•
Experience with data collection, analysis, and administrative reporting
•
Experience supporting DoD acquisition or program management offices
•
Knowledge of Air Force organizational structures and administrative processes
Interpersonal Skills:
•
Ability to manage multiple priorities and competing deadlines
•
Excellent customer service and stakeholder engagement skills
•
Strong problem-solving and critical-thinking abilities
•
Ability to collaborate with team players capable of working across diverse organizations
•
Ability to handle sensitive and confidential information with discretion
•
Adaptability in a fast-paced, mission-focused environment
•
Proactive mindset with a continuous process-improvement approach
Security:
•
Must be a US citizen
•
Must have an active Secret clearance
Physical Requirements:
•
Able to occasionally reach with hands and arms
•
Prolonged periods of computer screen use, while sitting or standing at a desk
•
Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
•
Able to safely lift and carry up to 20 pounds at a time
Benefits
•
Health Care Plan (Medical, Dental & Vision)
•
Retirement Plan (401k, IRA)
•
Life Insurance (Basic, Voluntary & AD&D)
•
Paid Time Off (Vacation, Sick & Public Holidays)
•
Short Term & Long Term Disability
•
Training & Development
•
Wellness Resources
Salary: $65,700- $77,000
Legal
This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.