Civil Backgrounds Screening Services Representative
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Before you apply
SalaryNo pay range posted
LocationMassachusetts-Chelsea
Typefull-time
SeniorityMid
Experience2+ yrs
Company size10,000+ people
First seenOct 30, 2026 · 4d ago
Verified live9h ago
At a glanceSummarised by Seekless from the posting.
Research and process civil background check requests in online queues including SAFIS, iCORI, and NCJA
Review and screen criminal background requests for disposition type, offense type, incarceration release dates and CORI levels of access in accordance with Massachusetts General Laws
Conduct further research through relevant databases and systems to ensure accurate results
Ensure FBI CHRI and CORI records are accurately classified and screened in accordance with applicable laws
Answer Civil Background Services main line and email and firearms license hotline
Researches and analyzes questions/issues from end users regarding iCORI and SAFIS
Processes and disseminates paper iCORI requests
Assist with training of interns
Ability to communicate clearly to individuals and groups
Ability to analyze information and develop problem resolution strategies
Strong customer service skills
Ability to work well individually or in groups
Ability to provide effective and timely resolution for constituent inquiries
Ability to speak and write clearly in English
Strong organizational and time management skills
Ability to establish and maintain harmonious working relationships with others
Strong knowledge of the Microsoft Office suite of applications
Ability to gather information, analyze data, draw conclusions, and present conclusions in oral and written form
Two years of full-time professional experience in business administration, business management or public administration involving program management, program administration, program coordination, program planning and/or program analysis
Skills
Microsoft Office
Benefits
Health insurance
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES
1.
Research and processes civil background check requests received daily in various online candidate queues including SAFIS, iCORI, and NCJA.
2.
Review and screen criminal background requests prior to distribution in various queues and stages for disposition type, offense type, incarceration release dates and several Criminal Offender Record Information levels of access in accordance with the Massachusetts General Laws.
3.
Conduct further research through query of relevant databases and systems to ensure accurate results are being disseminated.
4.
Ensure FBI CHRI and CORI records are accurately classified and screened in accordance with applicable laws.
5.
Ensure FBI CHRI and CORI records are screened daily and records identified that may require additional research.
6.
Responsible for answering Civil Background Services main line and email to assist callers with questions regarding iCORI or SAFIS related records, as well as answering the firearms license hotline to assist callers with name/address changes, retrieving PINs, and providing the status of firearms license applications.
7.
Researches and analyzes questions and/or issues reported from end users regarding issues encountered with the use of the iCORI and SAFIS and escalates issues accordingly.
8.
Processes and disseminates paper iCORI requests.
9.
Assist with the training of interns.
10.
Performs other related duties as required and directed.
QUALIFICATIONS REQUIRED AT HIRE (list knowledge, skills, abilities)
1.
Ability to communicate clearly to individuals and groups.
2.
Ability to analyze information provided by constituents and develop relevant problem resolution strategies.
3.
Strong customer service skills.
4.
Ability to work well individually or in groups.
5.
Ability to provide effective and timely resolution for a range of constituent inquiries.
6.
Ability to speak and write clearly in English.
7.
Strong Organizational and time management skills.
8.
Ability to establish and maintain harmonious working relationships with others.
9.
Strong knowledge of the Microsoft Office suite of applications.
10.
Ability to gather information, analyze data collected, draw conclusions, and present conclusions in oral and written form.
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*
II. A Bachelor’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don’t meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
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