Operations Coordinator, School of Humanities, Arts, and Public Engagement
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Before you apply
LocationPoint Loma Campus - San Diego, CA
Work modeon-site
Typefull-time
SeniorityMid
Company size501–1,000 people
PostedNov 2, 2026 · 4d ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
Managerial, administrative, and logistical support experience
Organized, self-motivated problem-solver
Strong written and verbal communication skills
Thrive in a collegial, student-focused environment
Effective at managing details
Able to collaborate and offer forward-thinking feedback
Comfortable in an energetic and collaborative environment
Skills
Workday
Benefits
Health insurance
Dental insurance
Tuition reimbursement
Retirement matching
Vacation
Sick leave
Paid holidays
About the company
PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God’s kingdom. We therefore encourage applications from culturally diverse candidates.
Benefits:
We are pleased to offer attractive benefits and resources. This includes benefits such as health, dental, tuition benefits for employees and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel and a robust wellness program.
Job Summary:
Offer managerial, administrative, and logistical support to one or two of the Associate Deans of the School of Humanities, Arts, and Public Engagement in order to help with the daily operations and overall coordination of some of the programs (TUG, AUG, and grad) within this academic unit, as well as the buildings that house the programs. The Operations Coordinator should be comfortable in an energetic and collaborative environment and should be an organized, self-motivated problem-solver who can manage a variety of highly detailed tasks. This individual should have strong written and verbal communication skills and should thrive in a collegial, student-focused environment. Finally, candidates should be effective at managing details, but also adept at collaborating and offering forward-thinking feedback.
Salary:
Pay range $25.29 - $27.32
Actual salary offered is determined by the candidate’s experience, education, skills, and other factors, including internal equity and university funding resources.
Job Status:
Full time
***
Job Description:
Key Responsibilities
Provide administrative support services to one or two of the School of Humanities, Arts, and Public Engagement Associate Deans or Program Directors, including but not limited to:
Course Scheduling, Teaching, Advising, and Faculty Support (15%)
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Support the Associate Dean and the Director of Operations with scheduling and managing undergraduate and graduate courses (in person, online, and hybrid), including:
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Assist with the course scheduling process as needed.
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Work with the Director of Operations to ensure accuracy with regard to the School’s courses on the university’s registration system (on Workday).
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Support the Director of Operations to monitor course trends, course rotation needs, faculty needs, and student feedback with regard to courses.
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Work with the Office of Records to schedule any final exams that have unique scheduling needs (e.g., language final exams).
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Maintain the records for and communicate with students and faculty about academic advisor assignments.
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Help with gathering and tracking program data and assessing the scheduling of courses from a big picture perspective.
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Function as the liaison between the PLNU bookstore, publishers, and professors to order books (desk copies, exam copies, and student copies) as requested.
Recruiting / Hiring / Onboarding (5%)
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Provide administrative support for recruiting and hiring prospective full-time and part-time faculty, including making arrangements for search committee interviews and on-campus visits and sending follow-up correspondence.
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Provide administrative support for onboarding prospective adjuncts.
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Oversee hiring and employment of program-specific student workers as needed, including the tracking of student worker hours for budgeting purposes.
Event Planning and Support (20-25%)
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Provide logistical planning and organization in the execution of program events and activities, including student and faculty events, program chapels, course excursions, and conferences hosted by faculty within the programs overseen by this position.
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Possible travel with faculty and student groups for off-site events, such as concerts or conferences.
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Oversee the marketing and advertising for certain program or school events.
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Create event programs (digital or printed) as needed (if applicable, this will be completed in coordination with the Operations and Building Coordinator).
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Order and pick-up (or arrange for delivery of) meals and snacks for program-specific meetings and events.
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Provide administrative assistance and support to key partners, events, and programs and members of the School of Humanities, Arts, and Public Engagement, such as the Writer’s Symposium by the Sea, Lomaland Film Festival, the Loma Writing Center, the Honors Program, the MA in Writing Program (including the Visiting Writers Series), and Cider Celebration. The exact breakdown will be determined by need (of faculty, Directors, and Event Coordinators) and availability (of the Operations Coordinator), and the Operations Team should work together, along with the Leadership Team, to determine who has the time, capacity, and skill to work on a particular event or project.
Assessment & Accreditation (5%)
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Gather and audit the course syllabi for the TUG, grad, and AUG programs in the position’s area to ensure proper university. compliance and send them to the Office of Educational Effectiveness each term.
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Support the program assessment process for the associated programs, including:
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Gathering and organizing data and assisting in the reporting process.
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Assisting the Associate Dean in the WASC assessment process.
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Provide, under the direction of the Associate Deans or the Associate Dean’s designee, support for any accreditation processes for the associated programs.
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Assist with the collection of assessment data in GPS classes in the position’s area.