Executive Administrative Assistant | On-Site – Miamisburg, OH
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Before you apply
LocationMiamisburg, OH, US
Work modeon-site
Typefull-time
SeniorityMid
Experience3+ yrs
DepartmentAdministrative/Clerical
Company size501–1,000 people
PostedNov 4, 2026 · 3d ago
Verified live9h ago
At a glanceSummarised by Seekless from the posting.
Exceptional organizational, time management, and prioritization skills
Strong written and verbal communication abilities
Proven ability to manage multiple priorities and adapt to changing business needs
High level of professionalism, judgment, and discretion
Strong attention to detail and commitment to accuracy
Ability to work independently while collaborating effectively with others
Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams
Experience learning and utilizing business software applications and administrative systems
Working knowledge of Adobe Acrobat Pro and related document management tools
Manage complex calendars, meeting schedules, and correspondence for executive leadership, including the CEO, President, Vice Presidents, and Legal team
Coordinate domestic travel arrangements and prepare detailed itineraries as needed
Screen calls, manage communications, and facilitate timely follow-up on action items
Prepare, organize, and distribute executive materials, reports, and presentations
Lead logistics and coordination for executive leadership meetings, Shareholder meetings, Board of Directors meetings, and other company-wide events
Manage scheduling, venue selection, vendor coordination, meeting setup, materials preparation, and post-meeting follow-up
Order and maintain office supplies and executive office resources
Manage company promotional inventory and related ordering activities
Process and reconcile executive credit card statements and related documentation
Assist with special projects, reports, and miscellaneous administrative tasks across the organization
Provide backup support for office administration functions, including AIA Contract Documents and other business systems and processes as needed
Assist with proposal development as a backup editor and proofreader
Support document preparation, formatting, and distribution
Maintain accurate records and files in accordance with company standards
Maintain the highest level of discretion and confidentiality when handling sensitive business, financial, legal, and personnel information
Represent the company professionally in interactions with employees, clients, vendors, business partners, and the public
Participate in ongoing training and professional development activities
Experience with graphic design and layout software such as Adobe InDesign, Photoshop, or Illustrator is preferred
Associate degree in Business Administration or a related field preferred; equivalent combination of education and experience will be considered
Three or more years of executive-level administrative support experience preferred
Experience within construction, engineering, architecture, professional services, or a related industry is a plus
Perform other duties as assigned
Danis is an Equal Opportunity Employer
All employment is decided on the basis of qualifications, merit, and business need
Skills
Microsoft Office 365
Outlook
Word
Excel
PowerPoint
Teams
Adobe Acrobat Pro
Adobe InDesign
Adobe Photoshop
Adobe Illustrator
Overview
About the company
Danis has been building more than projects for generations. We’ve built lasting relationships, strong teams, and a culture centered around doing great work and doing right by people. We take pride in where we’ve been, but we’re equally focused on where we’re going and the people who will help us get there.
We’re looking for an experienced Executive Administrative Assistant to join our team onsite at our Miamisburg, Ohio office. This role is ideal for someone who thrives on keeping things organized, anticipating what’s needed, and making life a little easier for the people around them.
Responsibilities
Executive Support
•
Manage complex calendars, meeting schedules, and correspondence for executive leadership, including the CEO, President, Vice Presidents, and Legal team.
•
Coordinate domestic travel arrangements and prepare detailed itineraries as needed.
•
Screen calls, manage communications, and facilitate timely follow-up on action items.
•
Prepare, organize, and distribute executive materials, reports, and presentations.
Meeting & Event Coordination
•
Lead logistics and coordination for executive leadership meetings, Shareholder meetings, Board of Directors meetings, and other company-wide events.
•
Manage scheduling, venue selection, vendor coordination, meeting setup, materials preparation, and post-meeting follow-up.
•
Support both onsite and offsite meetings, including setup and breakdown activities when required.
Administrative & Operational Support
•
Order and maintain office supplies and executive office resources.
•
Manage company promotional inventory and related ordering activities.
•
Process and reconcile executive credit card statements and related documentation.
•
Assist with special projects, reports, and miscellaneous administrative tasks across the organization.
•
Provide backup support for office administration functions, including AIA Contract Documents and other business systems and processes as needed.
Communication & Document Support
•
Assist with proposal development as a backup editor and proofreader.
•
Support document preparation, formatting, and distribution.
•
Maintain accurate records and files in accordance with company standards.
Professionalism & Confidentiality
•
Maintain the highest level of discretion and confidentiality when handling sensitive business, financial, legal, and personnel information.
•
Represent the company professionally in interactions with employees, clients, vendors, business partners, and the public.
•
Participate in ongoing training and professional development activities.
•
Perform other duties as assigned.
Qualifications
Required Skills & Competencies
•
Exceptional organizational, time management, and prioritization skills.
•
Strong written and verbal communication abilities.
•
Proven ability to manage multiple priorities and adapt to changing business needs.
•
High level of professionalism, judgment, and discretion.
•
Strong attention to detail and commitment to accuracy.
•
Ability to work independently while collaborating effectively with others.
Technical Skills
•
Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
•
Experience learning and utilizing business software applications and administrative systems.
•
Working knowledge of Adobe Acrobat Pro and related document management tools.
•
Experience with graphic design and layout software such as Adobe InDesign, Photoshop, or Illustrator is preferred.
Education & Experience
•
Associate degree in Business Administration or a related field preferred; equivalent combination of education and experience will be considered.
•
Three or more years of executive-level administrative support experience preferred.
•
Experience within construction, engineering, architecture, professional services, or a related industry is a plus.
Working Conditions
This position is primarily based in an office environment and requires extended periods of computer and desk work. The role involves frequent interaction with executives, employees, clients, consultants, and business partners. Occasional travel may be required. Limited visits to construction project sites may occur, where exposure to varying weather conditions and active construction environments is possible.
EEO Statement
Danis is an Equal Opportunity Employer. Danis does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
NO AGENCY CALLS OR SUBMISSIONSDanis does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a signed agreement will be considered the property of Danis, and no fees will be paid.