DUTIES: Under the supervision of the Office Manager, the Administrative Assistant provides administrative support for the front office and serves as a key resource for time and attendance administration. The ideal candidate is a proactive problem solver with excellent communication skills, strong organizational abilities, and exceptional attention to detail. This individual must be capable of managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism. A strong commitment to confidentiality, customer service, and teamwork is essential.
Specific duties include, but are not limited to, the following:
· Provide front-desk coverage by managing a, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
· Prepare communication such as memos, emails or reports.
· Maintain filing system, contact database, employee list, and inventory.
· Provide new hire orientation.
· Manage employee time and attendance records utilizing the company’s payroll and timekeeping system.
· Review, audit, and correct timecard exceptions including missed punches, attendance infractions, schedule discrepancies, and pay code errors.
· Assist managers with attendance tracking and documentation in accordance with company policies.
· Plan, organize, and schedule company meetings.
· Maintain confidentiality of employee payroll and attendance information.
· Order and oversee office supplies and food deliveries for group meetings.
· Ability to sit, stand, and walk throughout the workday.
· Ability to occasionally lift up to 25 pounds.
· Ability to work in both office and manufacturing environments as needed.