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Williammary

Administrative & Fiscal Coordinator

LocationPosting Location - William & Mary
Work moderemote · United States
Typefull-time
SeniorityEntry
DepartmentPlanning, Strategy & Integrative Practices
Company size10,000+ people
PostedSep 23, 2026 · 2w ago
Verified live3h ago
At a glanceSummarised by Seekless from the posting.
Must have5
High school graduate or equivalent
Experience with financial transactions such as purchasing and reconciliation
Working knowledge of general office practices and procedures, including customer service techniques and etiquette
Experience with Microsoft Office (Word, Excel, Outlook)
Demonstrated strong communication skills (verbal and written,) and customer service skills
Nice to have3
Experience working in higher education
Experience with W&M or state financial operations, bill paying, and purchasing
Experience working with college students and/or conference operations
Skills
Microsoft Office
Word
Excel
Outlook
Job Requisition:
JR102084 Administrative & Fiscal Coordinator (Open)
Job Posting Title:
Administrative & Fiscal Coordinator
Department:
CC00950 WM001 | SVSA | Planning, Strategy & Integrative Practices
Job Family:
Staff - Administrative & Office Support
Worker Sub-Type:
Regular (benefited)
Job Requisition Primary Location:
Sadler Center
Primary Job Posting Location:
Posting Location - William & Mary
Job Description Summary:
Through community building, programming and use of data the Planning, Strategy & Integrative practices team help students seamlessly integrate into the campus community and make the most of all William & Mary has to offer.
The Administrative Coordinator is responsible for supporting the Assistant VP (AVP) for Planning, Strategy & Integrative Practices (PSI) thematic area, including, The Student Center for Inclusive Excellence (The Center) and the Office of First-Generation Student Engagement (FGSE).
Responsibilities
Duties include but are not limited to:
-Track spending and budgets for the AVP and two of the units under the umbrella of PSI which includes the above-mentioned the Center, and FGSE offices.
-Process, track, and reconcile, transactions such as paperwork involved with student grant funding, travel documents, etc. for the Center.
-Manage the thematic area computer inventory, office mail, available office supplies, and the office calendar/events calendar.
-Schedule meetings, reserve rooms, prepare materials and provide other administrative assistance needed for the Center and AVP for Planning, Strategy & Integrative practices.
Job Description:
Required Qualifications:
•
High school graduate or equivalent.
•
Experience with financial transactions such as purchasing and reconciliation.
•
Working knowledge of general office practices and procedures, including customer service techniques and etiquette.
•
Experience with Microsoft Office (Word, Excel, Outlook).
•
Demonstrated strong communication skills (verbal and written,) and customer service skills.
Preferred Qualifications:
•
Experience working in higher education.
•
Experience with W&M or state financial operations, bill paying, and purchasing.
•
Experience working with college students and/or conference operations.
Conditions of Employment:
•
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
•
This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Is the position remote work eligible? Not eligible
Essential Designation No
Job Duties:
45% - Fiscal Support for the Center & FGSE:
•
Track/manage the budget for the AVP and the two units under the umbrella of Planning, Strategy & Integrative Practices (PSI) including The Student Center for Inclusive Excellence (The Center) and the Office of First-Generation Student Engagement (FGSE), which include multiple indexes.
•
Process financial transactions including travel documents, pay invoices, and process reimbursements.
•
Process student grant funding and balance and reconcile accounts.
•
Purchase supplies needed and reconcile associated transactions.
•
Complete occasional miscellaneous financial projects as needed.
35% - General Office/Administrative Support:
•
Process hiring paperwork for student employees.
•
Manage the department’s computer inventory and available office supplies for the Center and AVP.
•
Arrange for and plan staff and student travel.
•
Schedule the Center staff meetings and other department meetings.
•
Sort mail, reply to office correspondence, and other routine office duties as needed for the Center.
•
Assist in organization of the Center office space.
•
Interpret University policies/procedures to serve as a resource for the various areas reporting to the AVP.
•
Receive visitors.
•
Other duties as assigned by supervisor and within the scope of the mission of the Division of Student Affairs.
10% - Event Support:
•
Manage the Center and FGSE event calendars.
•
Order food and materials for the Center, FGSE, and AVP events, and reserve rooms as needed.
•
Support student organization leaders in the planning and execution of programs, events and organization operations/management, including travel.
•
Execute all purchases/transactions on behalf of the Center and FGSE support student organizations with university fund allocations.
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