Associate, Operations Coordinator, Setclear
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Before you apply
LocationPune
Work modeon-site
Typefull-time
SeniorityMid
Experience5–8 yrs
DepartmentOperations
Company size1,001–5,000 people
First seenOct 2, 2026 · 1mo ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
Must have 5–8 years of relevant professional experience in an Associate, Business Management, Administration, Operations Coordination, Business Support, or Executive Assistant role
Excellent verbal and written communication skills, with the ability to interact confidently with employees, senior management, and internal and external stakeholders
Strong organizational and coordination skills, with the ability to manage multiple priorities and deadlines effectively
Good working knowledge of billing, invoice management, and Accounts Payable processes
Strong attention to detail, with a structured and process-oriented approach to completing tasks
Proficiency in Microsoft Word and Excel, including the ability to maintain trackers, reports, budgets, and administrative records
Strong planning and prioritization skills, with the ability to manage multiple activities simultaneously
Good problem-solving and investigative skills, with the ability to follow up on issues through resolution
Experience coordinating with multiple internal and external stakeholders, including HR, Administration, Facilities, vendors, and recruitment consultancies
Ability to work effectively with colleagues and stakeholders across different locations and cultures, including India, Hong Kong, and China
Self-motivated and proactive, with a willingness to take ownership, embrace new challenges, and continuously learn and develop
Flexible and team-oriented, with a willingness to support wider Operations and organizational requirements when needed
Skills
Microsoft Word
Microsoft Excel
Key Areas of Responsibilities
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Manage and monitor the Operations team’s monthly budget, ensuring expenditure is appropriately tracked and submitted to senior management for review and approval.
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Maintain and monitor inventory for the Pune Operations team, ensuring accurate records and appropriate coordination of requirements.
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Maintain accurate headcount records for the Operations team and support ongoing workforce tracking and reporting.
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Coordinate interview scheduling and recruitment activities for Operations roles, liaising with recruitment consultancies, hiring managers, and the HR team.
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Partner with the Administration and Facilities teams on day-to-day operational requirements, including desk movements, seating arrangements, team rosters, and other workplace-related activities.
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Coordinate Rewards & Recognition (R&R) initiatives for the Operations team, supporting employee recognition and engagement.
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Organize and coordinate charity and employee engagement events, working with relevant internal stakeholders.
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Manage and coordinate business travel arrangements for employees and visitors, including travel logistics and visitor schedules during their time in Pune.
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Coordinate with HR to arrange training sessions and development initiatives for the Operations team.
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Provide administrative and coordination support to the Head of Middle Office & Head of Pune Operations, including diary support, scheduling meetings, issuing meeting invitations, booking meeting rooms, and assisting with day-to-day requirements.
•
Provide administrative and operational support to other teams as required, contributing to broader organizational objectives and the smooth running of business operations.
Requirements
•
Must have 5–8 years of relevant professional experience in an Associate, Business Management, Administration, Operations Coordination, Business Support, or Executive Assistant role.
•
Excellent verbal and written communication skills, with the ability to interact confidently with employees, senior management, and internal and external stakeholders.
•
Strong organizational and coordination skills, with the ability to manage multiple priorities and deadlines effectively. Good working knowledge of billing, invoice management, and Accounts Payable processes.
•
Strong attention to detail, with a structured and process-oriented approach to completing tasks.
•
Proficiency in Microsoft Word and Excel, including the ability to maintain trackers, reports, budgets, and administrative records.
•
Strong planning and prioritization skills, with the ability to manage multiple activities simultaneously.
•
Good problem-solving and investigative skills, with the ability to follow up on issues through resolution.
•
Experience coordinating with multiple internal and external stakeholders, including HR, Administration, Facilities, vendors, and recruitment consultancies.
•
Ability to work effectively with colleagues and stakeholders across different locations and cultures, including India, Hong Kong, and China.
•
Self-motivated and proactive, with a willingness to take ownership, embrace new challenges, and continuously learn and develop.
•
Flexible and team-oriented, with a willingness to support wider Operations and organizational requirements when needed.
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