Administrative Assistant
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Before you apply
LocationMain Campus
Work modeon-site
SeniorityMid
Experience6+ yrs
Company size1,001–5,000 people
PostedNov 4, 2026 · 4d ago
Verified live22h ago
At a glanceSummarised by Seekless from the posting.
High school diploma
Six years of full-time experience directly related to the job functions
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook)
Bachelor's degree from an accredited institution in an appropriate area of specialization
Experience providing administrative support to an Academic Director or Principal Investigator in a higher education or research environment
Experience with post-award grant administration procedures, budget reconciliations, and university procurement workflows
Experience with Ellucian Banner, Cognos, Workday, and Gulfline
Experience administering clinical placement software (e.g., Supervision Assist, Exxat)
Any appropriate combination of relevant education, experience, and/or certifications may be considered
Skills
Microsoft Office
Word
Excel
Access
Outlook
Ellucian Banner
Cognos
Workday
Gulfline
Supervision Assist
Exxat
Job Summary
The Administrative Assistant provides administrative and operational support to the School Director of Behavioral Health and Social Services. Acting under general supervision, the position coordinates school-wide administrative and fiscal operations, clinical fieldwork activities, and accreditation and grant documentation while anticipating leadership needs, resolving issues, and maintaining confidential information.
About the company
FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.
Job Description
Typical duties may include but are not limited to:
•
Provides administrative support to the School Director, including managing complex calendars, coordinating leadership meetings, preparing agendas, recording minutes, tracking action items, and arranging travel.
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Drafts, reviews, and edits correspondence, school-wide communications, presentations, reports, and leadership briefing materials.
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Serves as the primary liaison between the Director’s office and university leadership, faculty, staff, students, external agencies, and community partners.
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Coordinates school-level fiscal and procurement activities, including processing transactions, reconciling purchasing card statements, tracking expenditures, preparing budget transfers, and monitoring departmental budgets.
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Facilitates faculty and staff administrative and human resources processes, including search committee coordination, appointment paperwork, contract tracking, and payroll certification.
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Provides administrative support for clinical fieldwork and practicum/internship placements, including maintaining placement records, coordinating communications, tracking required documentation, and assisting faculty, students, clinical supervisors, and community partner agencies with related administrative processes.
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Maintains and tracks affiliation agreements, memoranda of understanding, clinical agency contracts, liability insurance documentation, and other required compliance records.
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Administers clinical placement tracking systems and maintains accurate placement records, supervisor verifications, agency documentation, field experience manuals, and program resources.
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Coordinates meetings, orientations, advisory board gatherings, and other activities involving clinical partners, faculty, staff, and external stakeholders.
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Provides administrative support for grants and contracts, including tracking expenditures, processing invoices, coordinating purchases and participant stipends, and reconciling travel expenses.
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Collects, organizes, and maintains program, assessment, and clinical placement data to support specialized accreditation, university assessment, compliance reporting, and strategic planning.
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Maintains calendars and tracking systems for grant reporting deadlines, accreditation requirements, compliance activities, and school-wide projects.
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Coordinates documentation and data collection for annual reports, leadership briefings, and school-level performance dashboards.
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Coordinates office operations, maintains records and filing systems, monitors supplies and equipment, and addresses facilities and service needs.
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Directs, trains, and monitors student assistants and federal work-study employees supporting the Director’s office and school operations.
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Coordinates school-wide events, retreats, faculty assemblies, conferences, and special projects.
Other Duties:
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Performs other job-related duties as assigned.
Additional Job Description
Required Qualifications:
•
This position requires a high school diploma and six years of full-time experience directly related to the job functions.
•
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
•
Any appropriate combination of relevant education, experience, and/or certifications may be considered.
Preferred Qualifications:
•
Bachelor’s degree from an accredited institution in an appropriate area of specialization.
•
Experience providing administrative support to an Academic Director or Principal Investigator in a higher education or research environment.
•
Experience with post-award grant administration procedures, budget reconciliations, and university procurement workflows.
•
Experience with Ellucian Banner, Cognos, Workday, and Gulfline.
•
Experience administering clinical placement software (e.g., Supervision Assist, Exxat).