Admin, Last Mile
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Before you apply
LocationShah Alam, Selangor, Malaysia
Work modeon-site
Typefull-time
SeniorityEntry
DepartmentOperations, Last Mile
Company size1,001–5,000 people
PostedDec 23, 2025 · 10mo ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in fields related to Business Administration
Required language(s): Bahasa Malaysia, English.
Proficient in Microsoft Word/Excel.
Interpersonal skills such as verbal communication, problem-solving and listening skills are essential in an administrative role.
Any prior working experience will be greatly advantageous
Skills
Microsoft Word
Microsoft Excel
General Administration
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Maintain Station files and records to ensure they are updated and can be retrieved easily.
Asset & Inventory Management
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Maintain and organize all station-related documentation—such as tenancy agreements, licenses, utility bills, and pest control reports—in accordance with the company’s filing standards.
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Track and manage all station assets, including laptops, scanners, uniforms, delivery bags, weighing scales, and fire extinguishers.
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Keep asset acknowledgment records updated for all relevant personnel.
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Work closely with station teams to ensure full compliance with station opening and closing SOPs.
Manpower Management
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Maintain comprehensive employee records for all Last Mile staff, including both permanent and temporary personnel.
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Manage registration, onboarding processes, and contract documentation for staff and Independent Contractors.
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Provide support in preparing and organizing documentation required for audits.
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Follow up on HR-related administrative requests and ensure timely submission of required information.
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Coordinate with the HR department on hiring advertisements and related matters.
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Prepare deduction reports for Independent Contractors, ensuring all necessary supporting documents and justifications are submitted to the relevant departments.
Vehicle Management
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• Update and monitor vehicle inventory and condition reports, including daily and monthly checklists.
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Maintain accurate records of vehicle defect reports, repairs, and incident logs.
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Track and document vehicle movements.
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Follow up with the respective stations on the settlement of summons.
Payment & Allowances Support
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Prepare and verify booster payments, contractor payment reports, and other payroll-related inputs.
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Coordinate with HR and Finance teams on payroll updates, error resolutions, and record maintenance.
Travel arrangements
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Manage travel booking for Last Mile staff
Others
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Comply with ISO 9001 QMS, OH&S management system, and GDPMD requirements, where applicable.
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Participate in quality, safety, and GDPMD-related programs, including trainings, campaigns, and other initiatives.
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Assist with operational support tasks as needed.
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Provide support to other administrative functions within the department when required.
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Work closely with station staff and relevant stakeholders.
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Carry out any additional tasks assigned by the superior
Job Requirements
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Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor’s Degree/Post Graduate Diploma/Professional Degree in fields related to Business Administration
•
Required language(s): Bahasa Malaysia, English.
•
Proficient in Microsoft Word/Excel.
•
Any prior working experience will be greatly advantageous
•
Interpersonal skills such as verbal communication, problem-solving and listening skills are essential in an administrative role.