Physician Admin Assistant - Neurosurgery (Full Time, Days)
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Before you apply
LocationMiami
Work modeon-site
SeniorityEntry
Experience2+ yrs
Company size1,001–5,000 people
First seenOct 22, 2026 · 1w ago
Verified live17h ago
Job Summary
Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.
Job Specific Duties
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Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
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Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
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Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
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Checks documentation being submitted for Physician’s attention to ascertain all relevant data, files, signatures, etc. are included.
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Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
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Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
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Prepares medical reports and/or documents for Leader’s or Physician’s approval.
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Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
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Acts as liaison between employees, agencies, and other physician practices.
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Orders medical and office supplies. Responsible for equipment and repairs.
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Processes all travel applications and makes travel arrangements including hotel reservations.
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Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
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Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.
Minimum Job Requirements
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2 years of customer service experience in an office setting or similar environment
Knowledge, Skills, and Abilities
Nice to have
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High school education or equivalent preferred.
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2 years of administrative experience and/or physician office experience preferred.
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Bilingual: English/Spanish highly preferred.
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Knowledge of grammar, punctuation, spelling, and business related writing skills.
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Knowledge of medical terminology.
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Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
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Able to organize and compose general business communication for review and signature.
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Ability to represent department/function in a professional, courteous, and efficient manner