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CI
CITIC CLSA
Office Assistant, Administration
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Tailor resume
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Location
Hong Kong
Work mode
on-site
Type
full-time
Company size
10,000+ people
First seen
1w ago
Last seen
38m ago
Key Areas of Responsibilities
•
Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
•
Sort items to be delivered according to the delivery route
•
Plan and follow the most efficient routes for delivering goods
•
Data entry on incoming and outgoing postage / courier items
•
Sort and distribute incoming mail to departments
•
Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
•
Special duty / ad-hoc logistic tasks during Forum or office event
•
Perform bank-in duties
•
Collect / deliver physical shares to / from CCASS & Computershare
•
Scan Account Opening Document to DMS
•
Operate office equipment and facilities, i.e. photocopying, binding
•
Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
•
Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
•
Daily meeting room set up & reinstating
•
Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
•
Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
•
Regular sanitization of public area, refill of hand sanitizers
Requirements
•
Minimum 1 year of relevant experience
•
Secondary school or above
•
Assigned job to be completed successfully on time
•
Learn to prioritize routine tasks and ad-hoc job assignment
•
Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
•
Learning new skills or improve existing ones in order to adapt to the changing work environment
•
Learn effective computer skills on data processing & OA system
•
Provide friendly and efficient services to internal / external parties
•
Proficiency in Cantonese or Mandarin is preferred
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