At a glanceSummarised by Seekless from the posting.
Must have5
Minimum 5 years of experience in facility management or general affairs
Hands-on experience in vendor management, contract negotiation, and budget control
Knowledge of Japanese labor safety laws and building regulations
Business-level English proficiency (for global coordination)
Proficiency in MS Excel, PowerPoint, and facility management systems
Nice to have1
Bachelor's Degree preferred
Skills
MS Excel
PowerPoint
facility management systems
Work Flexibility: Onsite
Basic purpose of role/Why the job exists:
Responsible for ensuring efficient and safe operation of office facilities and providing a comfortable work environment for employees. Oversee facility management and general affairs responsibilities, including vendor management, cost optimization, and compliance with regulations.
Key Responsibilities
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Facility Management & General Affairs
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Plan and execute maintenance, repairs, and renovation projects
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Collaborate with the Global Real Estate team to formulate and implement optimal lease strategies for Japan.
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Ensure compliance with safety, health, and building regulations.
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Manage space planning and optimization, including office layout and relocations.
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Oversee internal services such as security, catering, waste disposal, parking, visitor management, and cleaning.
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Manage office supplies, procurement, and mail/courier handling.
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Support internal events and employee welfare programs.
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Administer car leasing and corporate housing programs, ensuring cost efficiency and compliance.
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Vendor & Contract Management
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Select suppliers, obtain quotations, and negotiate contracts
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Analyze costs and implement efficiency measures
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Monitor service delivery and quality against contractual obligations.
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Business Service Office (DE&I Hiring)
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Manage the Business Service Office, a team composed of employees with disabilities, in partnership with external consultants
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Budget Management
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Prepare and manage annual operating and capital expenditure budgets
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Track spending and preparing financial reports
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Team Management
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Lead and develop facility and general affairs staff
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Drive process improvements and implement best practices
Direct Reports (if any): Yes
Required Qualifications
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Minimum 5 years of experience in facility management or general affairs
•
Hands-on experience in vendor management, contract negotiation, and budget control
•
Knowledge of Japanese labor safety laws and building regulations
•
Business-level English proficiency (for global coordination)
•
Proficiency in MS Excel, PowerPoint, and facility management systems