HR Administrative Assistant
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Before you apply
Salary$19 – $20/hr
LocationChicopee, Massachusetts, United States
Work modeon-site
Typefull-time
SeniorityEntry
Experience1–2 yrs
DepartmentHuman Resources
Company size501–1,000 people
PostedNov 5, 2026 · 3d ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
1–2 years of experience in an administrative or HR support role
Excellent computer skills, particularly in Microsoft Office (Word, Excel, Outlook) and HR database systems
Excellent written, verbal, and interpersonal communication skills
Exceptional organizational and time management skills with strong attention to detail
Ability to manage multiple priorities, maintain confidentiality, and follow through on assignments
Self-motivated, team-oriented, and adaptable
Skills
Microsoft Office
Word
Excel
Outlook
HR database systems
ADP
Benefits
Health insurance
Dental insurance
Vision insurance
Retirement plan
Paid time off
Family leave
Long term disability
About the role
The Human Resources Administrative Assistant supports the Human Resources Department by performing a variety of administrative functions related to recruitment, hiring, onboarding, compliance, and ongoing employee support. This role plays a key part in delivering a consistent, positive employee experience and in ensuring HR processes run efficiently and in compliance with agency policies and all applicable regulations.
Schedule: Mon - Fri 9am - 5pm
Pay range: $19 - 20 per hour
Essential Duties and Responsibilities
Recruitment & Hiring Support
· Track and organize applications that are not moving forward
· Assist in conducting reference checks for all divisions
· Create new hire attendance /sick line informational cards
· Enter new hire candidate’s credentials in HRIS (ADP)
· Create new hire folders and file in Main HR Office
· Assist with I-9 documentation, E-Verify, and audit preparation.
· Maintain accurate and up-to-date employee records in both electronic and paper systems.
Employee Support & HR Communications
· Manage the agency’s Call Out Line
· Process internal job offers and employee transfer/promotion paperwork
· Manage MHA’s Internship Program
· Provide general support related to HR policies, benefits, and employee inquiries.
· Manage MHA Cares Program and participate in the EAP webinars
Additional HR Functions
· Assist with data entry and updates in the Human Resources Information System (HRIS).
· Provide administrative support to the HR team on day-to-day operations and ongoing projects.
· Serve as a proactive team member, contributing ideas and solutions to improve processes.
· Support compliance by maintaining knowledge of federal and state employment laws and agency standards.
· File all employee documents for both active and terminated employees weekly
· Process performance reviews in ADP
· Process & file Corrective Actions
· Manage equipment returns and assignments
· Anniversary and milestone letters
· Longevity award processing
· TB Test scheduling and follow-up
· Employment verifications
Other Duties
· Perform other similar or related duties as assigned by the Recruitment Manager or HR Leadership team.
Requirements
· 1–2 years of experience in an administrative or HR support role
· Excellent computer skills, particularly in Microsoft Office (Word, Excel, Outlook) and HR database systems
· Excellent written, verbal, and interpersonal communication skills
· Exceptional organizational and time management skills with strong attention to detail
· Ability to manage multiple priorities, maintain confidentiality, and follow through on assignments
· Self-motivated, team-oriented, and adaptable
Physical Demands and Work Environment
While performing the duties of this job, the employee is regularly required to speak, hear, type, and use a computer. The employee may occasionally need to kneel, sit, push, pull, and reach. Visual requirements include color distinction, close vision, and the ability to read from a computer screen. The noise level is generally quiet to moderate, and the work is performed primarily indoors in an office setting.
Benefits
•
Health Care Plan (Medical, Dental & Vision)
•
Retirement Plan (403B, IRA)
•
Paid Time Off (Vacation, Sick & Public Holidays)
•
Family Leave (Maternity, Paternity)
•
Long Term Disability
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