Service Administrator & Coordinator
LocationCape Town
SeniorityEntry
Company size10,000+ people
PostedOct 6, 2026 · 1w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
National Senior Certificate (Grade 12)
Previous administrative experience preferably within a Service or similar environment
Strong computer literacy with proficiency in Microsoft Excel, Word and Outlook
Good numerical and administrative skills with a high level of accuracy and attention to detail
Strong organizational and time management skills with the ability to prioritise and manage multiple tasks simultaneously
Ability to work effectively with Service Managers, Planners, Field Service Engineers, Customers and Internal stakeholders
Ability to work under pressure and meet deadlines in a fast paced Service environment
Ability to work independently as well as part of a team
A proactive approach to identifying and resolving administrative issues
Willingness to learn and adapt to new systems, processes and procedures
Skills
Microsoft Excel
Word
Outlook
Responsibilities / Tasks
Quotations:
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Generation of quotes based on information provided by RFQ (FSE / Customer).
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Discuss problems with FSE to understand expectations and solution.
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Should a quotation require more in-depth approach and require more time to complete, the client should be informed of when they can expect a quotation.
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Check for previous quotations to ascertain history / timeline of fault.
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Ensure correct spares are included using manuals / supplier information / technical support.
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Ensure the correct amount of Labour is included.
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Ensure the quoted margin is correct.
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Complete allocated quote requests for review and approval.
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Submit approved quotes to customers.
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Follow up on submitted quotes to confirm receipt and next steps.
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Confirmation of quotes and forward to open Service call on ERP system on receipt of Order Number.
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Reassign call to relevant Service Coordinator.
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Liaise with Procurement Team when Purchase Order must be created.
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Upload supporting documents to Central Admin Team’s Quotation folder.
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Host meeting with Supervisor/Manager to discuss unaccepted Quotations.
SLA Management:
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Generation Quotation based on SLA job cards (not included in SLA).
Your Profile / Qualifications
•
National Senior Certificate (Grade 12).
•
Previous administrative experience preferably within a Service or similar environment.
•
Strong computer literacy with proficiency in Microsoft Excel, Word and Outlook.
•
Good numerical and administrative skills with a high level of accuracy and attention to detail.
•
Strong organizational and time management skills with the ability to prioritise and manage multiple tasks simultaneously.
•
Ability to work effectively with Service Managers, Planners, Field Service Engineers, Customers and Internal stakeholders.
•
Ability to work under pressure and meet deadlines in a fast paced Service environment.
•
Ability to work independently as well as part of a team.
•
A proactive approach to identifying and resolving administrative issues.
•
Willingness to lean and adapt to new systems, processes and procedures.
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