Where You Come In
You will:
• Manage complex executive calendars across time zones, proactively resolving conflicts and conducting regular calendar audits to optimize leadership time.
• Prepare high‑quality meeting materials, including agendas, background documents, polished PowerPoint presentations, and accurate meeting notes with clear action tracking.
• Coordinate internal meetings and team events, including booking venues, arranging travel, managing catering, and collating/preparing all supporting documentation.
• Plan and manage executive travel, creating detailed itineraries, tracking changes, and handling all related administrative documentation.
• Process expenses for supported leaders with accuracy and full adherence to Dexcom policies.
• Assist with country‑level internal communications, partnering with the internal communications team to support all‑employee meetings and messaging.
• Drive process improvements within administrative workflows, identifying inefficiencies and proposing solutions aligned with Dexcom’s operational standards.
• Document and knowledge management — maintain shared drives, track deadlines, and organize leadership documentation for easy retrieval.
• Onboarding coordination for new regional hires, in collaboration with HR and IT.
• Support with light project management, such as drafting timelines, tracking deliverables, and following up with cross‑functional partners.
• Support Madrid office operations as needed (on‑site Tue–Thu).