Coordinator, Facilities and Capital Planning
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Before you apply
SalaryNo pay range posted
LocationWashington, DC
Work modehybrid
Typefull-time
SeniorityMid
DepartmentCampus and Experiences
Company size1,001–5,000 people
PostedOct 7, 2026 · 1mo ago
Verified live8h ago
At a glanceSummarised by Seekless from the posting.
Act as the 'traffic controller' for miscellaneous tasks and smaller facility initiatives, following up with internal teams to ensure deliverables don't stall
Assist the VP in maintaining overall progress trackers for ongoing construction
Monitor project deadlines and flag potential delays early so the VP can intervene proactively
Drive alliance building and serve as a primary back-of-house ambassador to the front-of-house team, bridging communication between Facilities/Capital Planning and public-facing divisions to align operational goals
Help route critical project updates, and design changes between the VP and key internal teams (Facilities, Technology, Security, Exhibitions) and external teams
Assist the VP in securing deliverables for external contractors, architects, and suppliers to collect status updates, certificates of insurance, or basic project inquiries
Listen to two-way radio, monitor operations-related Slack channels, review and report on BEO and event information, and relay urgent and important issues across teams as necessary
Schedule and prepare agendas for regular project review meetings with internal staff, tenants, and external vendors to minimize campus disruptions
Assist in issuing requests for proposals, review and level proposals, draft contracts, and maintain contract logs and change requests
How You’ll Contribute
The Campus and Experiences division creates and supports inspirational experiences for live audiences and delivers excellent service and operations at National Geographic Society facilities. The division is responsible for our Base Camp headquarters, including all aspects of the Museum of Exploration. This division also produces and generates revenue through National Geographic Live, Speakers Bureau and National Geographic’s Traveling Exhibitions programs.
Reporting to the Vice President, Facilities and Capital Planning, the Coordinator will act as the VP’s right hand helping to keep miscellaneous projects moving, organizing files and contracts, and ensuring the VP’s direct reports and external vendors remain aligned. Serving as a back-of-house ambassador to the front-of-house, the Coordinator plays a pivotal role in alliance building across divisions to foster seamless collaboration, operational excellence, and strong cross-functional relationships.
Your Impact
Responsibilities Include:
Project Management & Tracking (30%)
•
Act as the “traffic controller” for miscellaneous tasks and smaller facility initiatives, following up with internal teams to ensure deliverables don’t stall.
•
Assist the VP in maintaining overall progress trackers for ongoing construction.
•
Monitor project deadlines and flag potential delays early so the VP can intervene proactively.
Communication & Stakeholder Coordination (40%)
•
Drive alliance building and serve as a primary back-of-house ambassador to the front-of-house team, bridging communication between Facilities/Capital Planning and public-facing divisions to align operational goals.
•
Help route critical project updates, and design changes between the VP and key internal teams (Facilities, Technology, Security, Exhibitions) and external teams.
•
Assist the VP in securing deliverables for external contractors, architects, and suppliers to collect status updates, certificates of insurance, or basic project inquiries
•
Listen to two-way radio, monitor operations-related Slack channels, review and report on BEO and event information, and relay urgent and important issues across teams as necessary.
•
Schedule and prepare agendas for regular project review meetings with internal staff, tenants, and external vendors to minimize campus disruptions.
•
Assist in issuing requests for proposals, review and level proposals, draft contracts, and maintain contract logs and change requests.