Month-End Close and Financial Reporting
▪ Own the full monthly close for all three operating entities and the parent company, using a documented close checklist and calendar.
▪ Reconcile every balance sheet account monthly: bank, credit card, merchant clearing, inventory, floor plan, fixed assets, loans, payroll liabilities, sales tax, intercompany, and equity.
▪ Prepare monthly entity-level and consolidated financial statements (P&L, balance sheet, and cash flow) with a written variance commentary for the Owner.
▪ Produce location-level reporting so leadership can compare Corpus Christi, the Valley, and Victoria on revenue, gross margin, labor cost, and overhead.
▪ Maintain a clean chart of accounts and enforce consistent coding across all entities.
Inventory, Floor Plan, and Cost of Goods Sold
▪ Own generator inventory accounting at the serial-number level, from receipt through installation, so inventory on the balance sheet ties to the floor plan statement plus cash-purchased units.
▪ Relieve inventory to cost of goods sold each month for completed installations, using completed work-order and invoice data from RevLink and RazorSync.
▪ Structure inventory into clear sub-accounts (floor-planned generators, cash-purchased generators, transfer switches, parts and electrical supplies) and reconcile each one.
▪ Reconcile the floor plan lender statement monthly, track curtailments and interest, and confirm sold units are paid off on time.
▪ Coordinate periodic physical counts at each location, investigate variances, and record shrinkage or adjustments with documented support.
▪ Track Generac warranty claim reimbursements and extended warranty sales and costs so receivables and margins are accurate.
Payroll Accounting
▪ Review each Gusto payroll before approval and own the Gusto-to-QuickBooks mapping, so wages post to the correct entity, location, and department.
▪ Allocate direct labor (installation and service) to cost of goods sold and administrative and sales wages to operating expense, and reclassify with journal entries when needed.
▪ Record payroll taxes, benefits, and withholdings correctly, keeping employee withholdings on the balance sheet rather than in expense, and reconcile payroll liability accounts monthly.
▪ Support commission, flag-time, and incentive pay calculations with accurate, timely data.
Multi-Entity and Intercompany Accounting
▪ Record and reconcile intercompany transactions between the three operating LLCs and the parent company so that due-to and due-from balances agree every month.
▪ Prepare consolidating schedules and eliminations for consolidated statements.
▪ Document intercompany policies (shared costs, management fees, inventory transfers, and loans) and apply them consistently.
Cash, Banking, and Lender Relations
▪ Maintain a rolling 13-week cash flow forecast and a monthly cash position report for the Owner.
▪ Manage accounts payable timing and vendor terms, and oversee accounts receivable, including homeowner financing fundings, merchant deposits, and fees.
▪ Prepare lender reporting and loan application packages (financial statements, schedules, and supporting documents) for the company’s banks, SBA lender, and floor plan provider.
▪ Track loan and equipment financing balances, payment schedules, and any covenant requirements.
Tax, Franchise, and Compliance
▪ Prepare and file Texas sales and use tax returns and reconcile sales tax payable to filed returns each month.
▪ Prepare and reconcile franchise royalty reporting.
▪ Serve as the primary contact for the outside CPA firm: deliver a clean year-end trial balance, support schedules, and fixed asset rollforward for tax return preparation.
▪ Maintain the fixed asset register and depreciation schedule so book depreciation agrees with what is reported on the tax returns.
▪ Handle 1099 reporting, property tax renditions, and other recurring filings, and maintain a compliance calendar.
Historical Cleanup and Audit Readiness
▪ Complete the reconciliation of prior-year balances following the 2025 QuickBooks migration, including review and correction of historical inventory and cost of goods sold entries against filed tax returns.
▪ Clear legacy balances (opening balance equity, temporary and suspense accounts, and stale intercompany entries) with documented support.
▪ Bring the books to a standard that would hold up to a lender review or a financial statement review engagement.
Planning, Analysis, and Decision Support
▪ Build and maintain the annual budget by location and report budget-to-actual results monthly.
▪ Analyze gross margin by job type (new installation, service, maintenance agreements, and warranty), by location, and by sales channel.
▪ Provide the Owner with KPI reporting on cash, margin, labor efficiency, inventory turns, and receivables.
▪ Model the financial impact of growth decisions, such as new facilities, hiring, new product lines, and financing options.
▪ Participate in monthly financial review meetings with the Owner and outside advisors.
Systems, Controls, and Process Improvement
▪ Design and maintain internal controls appropriate for a growing small business, including approvals, segregation of duties where practical, and documented account reconciliations.
▪ Write and maintain accounting procedures (close, inventory relief, payroll review, intercompany, and sales tax) so the work is repeatable and transferable.
▪ Partner with the company’s automation and reporting resources to improve data flow between RevLink, RazorSync, Gusto, and QuickBooks Online, in line with franchisor data-handling standards.
▪ Identify manual workarounds and replace them with reliable, documented processes.