Transition Coordinator
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Before you apply
LocationKuala Lumpur
Typecontract
SeniorityMid
Experience4+ yrs
Company size5,001–10,000 people
PostedAug 19, 2026 · 2mo ago
Verified live16h ago
At a glanceSummarised by Seekless from the posting.
University degree in Business Administration, Project Management, or related field
4+ years of experience in administrative support or project coordination roles
Strong organizational and coordination skills
Proficient in MS Office (especially PowerPoint and Excel) and comfortable working with project planning and collaboration tools
Experience in project administration, documentation management and meeting organization
High attention to detail and accuracy
Good communication skills
Proactive, service-oriented mindset
Very good command of oral and written English required
Additional language skills are beneficial
Willingness to travel occasionally (approx. 10–15%, depending on project needs)
Openness to work in international, virtual teams and across multiple time zones
This is a contract position for 3 years
Skills
MS Office
PowerPoint
Excel
project planning tools
collaboration tools
Project administration & coordination
•
Supports Head of Transition Management and Transition Leads in coordinating all transition activities across entities and functions
•
Maintains and updates transition project plans and RAID logs (Risks, Assumptions, Issues, Dependencies), ensuring information is accurate and shared
•
Organizes and documents meetings (e.g. steering committees, workstreams), including agendas, minutes, action tracking and follow-up
Documentation, reporting & tools
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Collects, structures and maintains all transition-related documentation (e.g. sign-offs, training records, process documentation, decision logs)
•
Supports preparation of status reports, dashboards and presentations by consolidating input from Transition Leads and stakeholders
•
Ensures proper version control and structured storage of project documents in line with agreed standards and tools
Stakeholder, training & logistics support
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Coordinates logistics for transition-related workshops, trainings and on-site / virtual sessions (rooms, invites, materials, links)
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Supports the organization of training programs, including participant tracking and distribution of training materials
•
Assists in the preparation of communication materials for stakeholder updates and helps collect feedback to improve future activities
Education
•
University degree in Business Administration, Project Management, or related field
Experience
•
4+ years of experience in administrative support or project coordination roles
Knowledge and skills
•
Strong organizational and coordination skills, with the ability to manage multiple tasks and deadlines
•
Proficient in MS Office (especially PowerPoint and Excel) and comfortable working with project planning and collaboration tools
•
Experience in project administration, documentation management and meeting organization
•
High attention to detail and accuracy in maintaining plans, RAID logs, minutes and status overviews
•
Good communication skills and ability to work effectively with different stakeholders and functions
•
Proactive, service-oriented mindset and willingness to support evolving project needs
Other requirements
•
Very good command of oral and written English required
•
Additional language skills are beneficial
•
Willingness to travel occasionally (approx. 10–15%, depending on project needs)
•
Openness to work in international, virtual teams and across multiple time zones
•
This is a contract position for 3 years.
POSITION SCOPE
Reporting Line(s)
Solid line(s) to: Head of Transition Management
Dotted line(s) to:
Number of direct reports:
Number of dotted line reports:
Working Relationships
Internal contacts:
Executive Vice President Omya Services & Solutions
Transition teams
Transformation teams
Regions / in-country organization
External contacts:
Hiring agencies
External contractors / consulting firms