Office Services Coordinator
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Before you apply
Salary$100k – $110k
LocationRemote, United States - Remote
Work moderemote
Typefull-time
SeniorityMid
Company size9+ people
PostedMay 18, 2026 · 5mo ago
Verified live2d ago
May no longer be actively hiring
Posted by the company on May 18, 2026100% of this company's open roles have been listed for 90+ days
At a glanceSummarised by Seekless from the posting.
Impeccable attention to detail with the ability to manage multiple priorities, track inventory, and maintain order in a remote environment
Experience coordinating with external vendors, managing contracts, and processing invoices
Proficiency in Microsoft Office Suite and Google Workspace
Excellent written and verbal communication skills with the ability to interact professionally with vendors, employees, and leadership
Resourceful and solutions-oriented with the ability to anticipate needs and address challenges proactively
Genuine desire to support employees and create a positive experience for remote team members
Previous experience in office services, facilities coordination, operations support, or related administrative role is preferred
Experience with asset management tools (Snipe-IT, AssetCloud) or project management tools (Asana, Trello, ClickUp) is preferred
Skills
Microsoft Office Suite
Google Workspace
Snipe-IT
AssetCloud
Asana
Trello
ClickUp
Benefits
Work from anywhere
Competitive pay
Flexible schedule
Supportive environment
Growth opportunities
About the role
We are looking for a highly organized, service-oriented Office Services Coordinator to join our team and support the day-to-day operational needs of our remote workforce. In this role, you will manage equipment and supply logistics, coordinate vendor relationships, support employee onboarding and offboarding, and ensure that our remote team members have the tools and resources they need to succeed. If you are a proactive problem-solver who takes pride in creating order and supporting others, this fully remote role offers the opportunity to make a meaningful impact.
Key Responsibilities
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Coordinate the procurement, setup, and shipping of laptops, monitors, peripherals, and other remote equipment for remote employees.
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Manage equipment inventory, tracking, and returns during employee onboarding and offboarding.
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Coordinate with IT vendors to resolve hardware issues and process repairs or replacements.
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Manage relationships with office service vendors (equipment suppliers, shipping carriers, software providers, etc.), negotiating pricing as needed.
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Process vendor invoices, track expenses, and ensure timely payment.
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Order and distribute office supplies, branded materials, and home office stipend items for remote team members.
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Partner with HR and IT to coordinate new hire equipment setup, account access, and welcome kits.
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Maintain organized digital filing systems for vendor contracts, equipment logs, and personal documentation.
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Assist with expense reporting, purchase orders, and budget tracking for office services.
Requirements
•
Previous experience in office services, facilities coordination, operations support, or related administrative role is preferred.
•
Impeccable attention to detail with the ability to manage multiple priorities, track inventory, and maintain order in a remote environment.
•
Experience coordinating with external vendors, managing contracts, and processing invoices.
•
Proficiency in Microsoft Office Suite and Google Workspace. Experience with asset management tools (Snipe-IT, AssetCloud) or project management tools (Asana, Trello, ClickUp) is preferred.
•
Excellent written and verbal communication skills with the ability to interact professionally with vendors, employees, and leadership.
•
Resourceful and solutions-oriented with the ability to anticipate needs and address challenges proactively.
•
Genuine desire to support employees and create a positive experience for remote team members.
Benefits
•
Work from anywhere
•
Competitive pay
•
Flexible schedule
•
Supportive and collaborative environment
•
Opportunities for growth and advancement
Salary Range
$100,000-$110,000/year