Executive Assistant III (Ward) (PYNEH / RTSKH / TWEH / WCHH / SJH / CCH)
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Before you apply
SalaryHK$17k – HK$20k/mo
LocationHong Kong East Cluster
Also inPamela Youde Nethersole Eastern Hospital / Ruttonjee & Tang Shiu Kin Hospitals / Tung Wah Eastern Hospital / Wong Chuk Hang Hospital / St. John Hospital / Cheshire Home, Chung Hom Kok Hong Kong Island Cluster
Work modeon-site
Typefull-time
SeniorityEntry
DepartmentWard
Company size10,000+ people
First seenOct 18, 2026 · 2w ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
F.5/S.5 with (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent; or (b) 5 subjects in HKDSE attaining Level 2 in English Language and Chinese Language, and Level 2 in New Senior Secondary subjects / 'Attained' in Applied Learning subjects / Grade E in Other Language subjects; or equivalent
F.5/S.5 with experience
Willing to work in ward area
Good at interacting with people with customer service skills
Able to perform typing and computer operation in MS Office and Chinese word processing
Skills
MS Office
Chinese word processing
Application Deadline: 31 December 2026
Date of Issue: 1 April 2026
Amended on: 29 October 2026
Vacancy Notification Circular No. HKIC260417
About the role
Rank
:
Executive Assistant III
Hospital / Cluster
:
Pamela Youde Nethersole Eastern Hospital / Ruttonjee & Tang Shiu Kin Hospitals / Tung Wah Eastern Hospital / Wong Chuk Hang Hospital / St. John Hospital / Cheshire Home, Chung Hom Kok Hong Kong Island Cluster
Pay
:
HK$17,394 – HK$19,984 per month Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.
Key Responsibilities:
1.
Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.
2.
Handle patients’ and visitors’ enquiries.
3.
Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.
4.
Assist in obtaining medical consultation appointments and arranging transport services for patients.
5.
Perform recording and other administration procedures such as the patient admission and discharge procedures.
6.
Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.
7.
Assist in Staff Rostering Systems entering.
8.
Assist in giving instructions to supporting staff to carry out ward duties.
9.
Assist in handling feedback and complaints with relevant departments.
10.
Assist in co-ordination of meetings / training programs, prepare powerpoint files and draft meeting minutes.
11.
Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets.
12.
Collect data, compile statistics and conduct simple analysis.
13.
Support clinical research / education / teaching activities.
14.
Ordering and handling patients’ diet and ward dispensary items.
15.
Other related duties as assigned by the supervisor.
Requirements:
1.
F.5/ S.5 with (a) or (b) below:
(a)
HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent;
OR
(b)
5 subjects in HKDSE attaining the level specified below: * Level 2 in English Language and Chinese Language; and * Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent;
OR
2.
F.5/ S.5 with experience.
Preferred Attributes:
1.
Willing to work in ward area
2.
Good at interacting with people with customer service skills
3.
Able to perform typing and computer operation in MS Office and Chinese word processing.
Remarks:
For all Applicants
1.
Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2.
Applicants if find suitable, will be employed to undergo 6 months’ structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training.
3.
Executive Assistant III (Ward) with 2 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II (Ward) (monthly basic salary HK$20,159 - HK$24,503) subject to passing assessment and selection.
4.
For more information about this position, please watch the video via the following link https://player.vimeo.com/video/1023826930?h=98938067d0?badge=0&&quailty=540p
5.
Retiring / retired Executive Assistant II (Ward) or Clerical Grade staff who possess 2 years’ working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age, if recommended for appointment, will be appointed to the rank of Executive Assistant II (Ward).
Interested applicants should submit the application form through one of the following channels before the deadline:
1.
Please bring along with your Hong Kong Identity Card, originals and copies of academic qualifications certificates and previous employment references to the following venue for interviews.
Date
Time
Venue
2 November 2026 (Monday)
2:30 PM - 4:00 PM
2/F, Multi-centre Block C, Pamela Youde Nethersole Eastern Hospital
4 November 2026 (Wednesday)
10 November 2026 (Tuesday)
13 November 2026 (Friday)
17 November 2026 (Tuesday)
9:30 AM - 11:00 AM
Seminar Room 1, LG 1, Hospital Main Block, Ruttonjee & Tang Shiu Kin Hospitals
20 November 2026 (Friday)
2:30 PM - 4:00 PM
2/F, Multi-centre Block C, Pamela Youde Nethersole Eastern Hospital
25 November 2026 (Wednesday)
27 November 2026 (Friday)
9:30 AM - 11:00 AM
Seminar Room 1, LG 1, Hospital Main Block, Ruttonjee & Tang Shiu Kin Hospitals
Please note that if there is Tropical Cyclone Warning Signal No. 8 or above / Black Rainstorm Warning Signal / Extreme Condition hoisted and is lowered 2 hours before the interview, selection interview would be proceeded.
OR
2.
Complete and submit the online application form through the online systemon or before the application deadline**.** Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed. For enquiries, please telephone 2595 6953.