[Recruitment Day] - Executive Assistant III (Ward)
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Before you apply
SalaryHK$17k – HK$20k/mo
LocationHong Kong West Cluster
Also inHong Kong Island Cluster (West)
Work modeon-site
Typefull-time
SeniorityEntry
Company size10,000+ people
First seenOct 18, 2026 · 2w ago
Verified live3d ago
At a glanceSummarised by Seekless from the posting.
F.5/S.5 with HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent
F.5/S.5 with 5 subjects in HKDSE attaining Level 2 in English Language and Chinese Language, and Level 2 in New Senior Secondary subjects / Attained in Applied Learning subjects / Grade E in Other Language subjects; or equivalent
F.5/S.5 with experience
Willing to work in ward area
Good at interacting with people with customer service skills
Able to perform typing and computer operation in MS Office and Chinese word processing
Skills
MS Office
Chinese word processing
Amended on 9 October 2026
Application Deadline : 31 December 2026
Date of Issue : 20 March 2026
About the role
Rank
:
Executive Assistant III
Department / Cluster
:
Various Department, Hong Kong Island Cluster (West)
Pay
:
HK$17,394 – HK$19,984 per month Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.
Responsibilities
Responsibilities
1.
Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.
2.
Handle patients’ and visitors’ enquiries.
3.
Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.
4.
Assist in obtaining medical consultation appointments and arranging transport services for patients.
5.
Perform recording and other administration procedures such as the patient admission and discharge procedures.
6.
Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.
7.
Assist in Staff Rostering Systems entering.
8.
Assist in giving instructions to supporting staff to carry out ward duties.
9.
Assist in handling feedback and complaints with relevant departments.
10.
Assist in co-ordination of meetings / training programs, prepare powerpoint files and draft meeting minutes.
11.
Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets.
12.
Collect data, compile statistics and conduct simple analysis.
13.
Support clinical research / education / teaching activities.
14.
Ordering and handling patients’ diet and ward dispensary items.
15.
Other related duties as assigned by the supervisor.
Requirements
Requirements
1.
F.5/ S.5 with (a) or (b) below:
(a)
HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent;
OR
(b)
5 subjects in HKDSE attaining the level specified below: - Level 2 in English Language and Chinese Language; and - Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent;
OR
2.
F.5/ S.5 with experience.
Preferred Attributes:
1.
Willing to work in ward area.
2.
Good at interacting with people with customer service skills.
3.
Able to perform typing and computer operation in MS Office and Chinese word processing.
Remarks:
For all Applicants
1.
Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2.
Applicants if find suitable, will be employed to undergo 6 months’ structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training.
3.
Executive Assistant III (Ward) with 2 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II (Ward) (monthly basic salary HK$19,764 – HK$24,023) subject to passing assessment and selection.
4.
For more information about this position, please watch the video via the following link https://player.vimeo.com/video/1023826930?h=98938067d0?badge=0&&quailty=540p
For External Applicants
5.
Retiring / retired Executive Assistant II (Ward) or Clerical Grade staff who possess 2 years’ working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age, if recommended for appointment, will be appointed to the rank of Executive Assistant II (Ward).
If you are interested in the above position, please bring along your Hong Kong Identity Card, the original and copies of your academic certificates and employment references on the Recruitment Day.
Date
Time
Venue
23 October 2026 (Friday)
2:30 p.m. – 5:00 p.m. (please arrive at 2:30 p.m. if you want to interview on that day)
Human Resources Department, Hong Kong Island Cluster (West) Room 202, 2/F, Administration Block, Queen Mary Hospital
In case of Typhoon Signal No. 8 or above / Black Rainstorm Warning is still in force on or after 12:30 p.m. on the day of interview, the recruitment day will be cancelled.
For enquiries, please telephone 2255 4810 / 2255 5095.